New

Program Coordinator II

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Jul 10, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	VP of Public Affairs
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the VP of Public Affairs within the Department of Government Relations. Among the key duties of the position are the following: Provides essential support across State Government Relations, Federal Relations, and the Scarlet Service initiatives. Schedules appointments with elected representatives and their staff for various officers, faculty, staff and students of the University. Assists with the planning and execution of events and meetings on campus, including visits by government officials, in an efficient and orderly manner. Assists with requests from the staff of elected representatives, which require a courteous, timely, and articulate response. Tracks legislation and attends hearings that are of interest to Rutgers. Represents the university at meetings with a variety of external associations and coalitions, and helps the university to stay informed about higher education community trends and positions. Help the department accomplish its goals related to government relations and Scarlet Service. Maintains a positive relationship with external stakeholders, including government officials and their staff, and the Rutgers community.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree or an equivalent combination of education and/or related experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in MS Office, including Excel, PowerPoint, and with Canva or other graphic design software. Familiarity with or a strong capacity to learn Rutgers systems and processes. Careful attention to detail and flexibility. Excellent oral and written communication skills and be fluent in business English. Ability to manage multiple competing priorities, tasks and deadlines and be reliable, well-organized and efficient. Comfortability in a non-partisan political/public service environment with high-level officials, guests and VIPs. Ability to handle confidential information.
Preferred Qualifications	Previous work experience in a government and/or nonprofit setting in Washington, DC, and/or in the State of New Jersey. Experience in government relations, civic engagement, or public administration. Strong research skills, including experience with state and/or federal legislative research. A high-energy, creative problem-solver, and strategic thinker who is receptive to change. Familiarity with Rutgers University schools, processes and policies, and systems.
Equipment Utilized	MS Office, including Excel, PowerPoint, and with Canva or other graphic design software.
Physical Demands and Work Environment	Event set up/breakdown, including moving tables and chairs, and transporting supplies.
Special Conditions	Periodic travel to locations around Rutgers, the state and federal capitols and to event locations around the state.

Posting Details

Posting Number	25ST1437
Posting Open Date	07/10/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement