Furniture Fixtures and Equipment Coordinator (Administrative Officer 2)

Are you searching for a profession where you can facilitate strategic and complex project management while working in a fun, creative, and open-minded environment focused on continuous improvement and maximizing value? Does the opportunity to collaborate with state agencies to align their facility needs with their mission, vision, and values sound like an exciting career move? If so, the Pennsylvania Department of General Services (DGS), Capital Projects Procurement Division is seeking an energetic and detail-oriented Furniture Fixtures and Equipment (FF&E) Coordinator to join our team and ensure projects are competed on time and within budget. We look forward to meeting you!

As an FF&E Coordinator, you will assist agencies in making legislative and purchasing requests in a timely manner so that FF&E is available when needed and does not arrive too early, incurring storage fees, or too late which may delay occupancy. This professional also provides data on the projected spending needs for fitting out capital construction projects to the budget office in order to secure appropriate levels of bond funding. You will be responsible for tracking FF&E needs from project inception through occupancy and implementing and maintaining a five-year capital project cash-flow projection for all capital construction projects requiring FF&E.

Duties also entail working across agencies and offices to assure that legislative authority for FF&E funding is available and requested when needed to fit out the Capital Construction Projects. Excellent networking skills are employed to provide superior customer service to our agencies by assisting in navigation between several bureaus in DGS which may include Finance and Risk Management (FARM), Procurement, Bureau of Real Estate, Capital Programs Design Management, and Capital Programs Construction.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Work schedule start and end times are flexible and are established with the employee during the hiring process.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 4 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess four or more years of project management experience.
• You must possess four or more years of experience with the traditional design and construction project process.
• You must possess four or more years of experience with space planning and furniture selection and procurement.
• You must possess experience reading the Critical Path on a construction schedule.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience with Commonwealth of Pennsylvania procurement.
• Experience with meeting facilitation.
• Experience with conflict resolution.
• Experience with Trimble Unity Construct (formerly e-Builder) construction management software.
• Experience with the following Microsoft Office Suite modules:
  • Outlook
  • Word
  • Excel
  • Access
  • Power Point
  • Project
  • TEAMS
  • Power AI

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.