Economics Undergraduate Adviser

To ensure full consideration, applicants must include a cover letter and resume to supplement the standard UC Santa Cruz application. A reference list (of 3-4 referees) will be required of interview candidates and requested upon invitation to interview. Reference lists need to include supervisors and the following for each referee: their full name, title/organization, phone and email contact information and relation to you--i.e., current supervisor, former supervisor, current indirect supervisor, colleague, etc. We respect your confidentiality, and will NOT contact referees prior to informing the final candidate(s) of our plans to do so. We look forward to reviewing your application.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

• How to Apply
• Troubleshooting
• Tips for Applicants
• FAQ's

INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 07-28-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Department of Economics is an inclusive, ambitious and large department within the Social Sciences Division. The department offers several options for undergraduate study including multiple undergraduate bachelor degrees, combined majors with mathematics and environmental studies, one undergraduate minor and a concentration in addition to a Ph.D. program and professional master's degree, and is home to approximately 1600 declared and prospective majors. Our students come from a diverse background with many from international locations as well as from California and the greater U.S. Several of our students are recipients of awards from the department, division or campus in recognition of academic performance; and they frequently pursue graduate degrees and/or professional careers in business, accounting, banking, policy, finance and applied economics in the private and governmental sectors. This creates an intellectually stimulating environment. Faculty, staff and students work well together. This position offers professionals interested in student advising and curricular planning an opportunity for enhancing skills and career development. Advising students to attain their educational and professional goals is highly rewarding work.

More information can be found at: https://economics.ucsc.edu

JOB SUMMARY

Under the direction of the Economics Department Undergraduate Programs and Advising Director, the Economics Undergraduate Adviser applies professional concepts to independently provide prescriptive advice on academic policies and procedures for the academic department, including major and minor requirements, and all aspects of course requirements for degree or program completion; and to support special advising projects such as testing accommodations and website management. The incumbent works independently and as part of a collaborative team; escalating and receiving assistance on more complex issues when needed.

APPOINTMENT INFORMATION

Budgeted Salary: $31.13 - $35.73 / Hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004544 (STDT ACAD ADVISOR 2) - Grade 18

Travel: Never or Rarely

JOB DUTIES

80% - Undergraduate Academic Advising and Student Support

• Provides Undergraduate Advising and Student Support on all Economics Department majors, minors and concentrations:
  • Monitors and evaluates students' completion of academic requirements.
  • Applies professional concepts to independently provide prescriptive advice and assistance to students on academic and degree progress and major requirements for the department.
  • Assists students in determining a major, alternative academic options, scheduling conflicts, and similar issues.
  • Identifies student needs for programs and services.
  • Applies articulated courses to program / degree requirements and certifies degree completion.
  • Advises on moderately complex issues such as multiple degrees, or withdrawal from the university.
  • Advises department on scheduling needs for student course progression and requirements completion.
  • Acts as a team member and backup to department advisers to lend advising continuity.
  • Utilizes department and campus administrative systems to facilitate communication.
  • Tracks and reports data accurately using university systems for data and student records in compliance with FERPA, PII management and other confidentiality requirements.
  • Communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disabled students program, colleges / schools, transfer center, academic department).
  • Acts as liaison with appropriate registrar personnel to resolve student records matters.
  • Provides information to students on programs with special, clearly articulated eligibility requirements such as honors programs, awards, fellowships, scholarships, and advanced level courses.
  • Refers students to non-academic resources as appropriate.
  • Summarizes matters and recommends action on complex matters to undergraduate programs director, department manager, faculty, chairs and other personnel as appropriate.
  • Represents and advocates for the department to prospective and continuing students, alumni, families and other personnel.
  • Attends meetings and trainings organized by the department and campus advising coordinators as needed.

15% - Special Advising Projects

• Incumbent will serve as the department's web specialist for undergraduate advising or department's liaison to the DRC for testing accommodations.
• The department's undergraduate advising web specialist is responsible for managing all updates in support of the department's undergraduate advising initiatives, in a timely manner, with independence and in compliance with department and divisional standards, campus style and editorial guidelines, and FERPA and confidentiality requirements.
• The department's liaison to the DRC for testing accommodations is responsible for understanding, informing and educating department faculty and personnel on relevant university and department policy and procedures related to DRC accommodations; and preparing for, and coordinating all aspects of exam accommodations fulfilled by the department as opposed to the DRC Testing Center-i.e., communications; coordinating proctors; securing and maintaining testing space; reporting and tracking records as appropriate, using campus and standard office systems, and in compliance with FERPA and relevant confidentiality requirements.

5% - Miscellaneous Projects

• Assist with maintaining organization of office.
• Other administrative duties as appropriate in support of the unit.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Basic knowledge of advising and counseling techniques.
• Knowledge of undergraduate degrees.
• Cross-cultural competency and interpersonal skills sufficient to work with diverse populations.
• Demonstrated ability to exercise good judgment, discretion and decision-making.
• Abilities in problem identification, reasoning, and ability to develop original ideas to solve problems.
• Strong written communication skills.
• Strong verbal communication skills including active listening and note-taking skills.
• Strong organizational and time management skills.
• Demonstrated ability to work with strong attention to detail, accuracy and consistency across multiple administrative systems.
• Ability to multi-task.
• Ability to work independently with general supervision and as a collaborative member of a team.
• Demonstrated working knowledge of and skills in standard office systems: Microsoft Office, Google Suite (Drive, Apps), Adobe, Zoom.
• Ability to work with sensitive information and maintain confidentiality.

PREFERRED QUALIFICATIONS

• Training in FERPA and knowledge of campus enterprise systems: AIS, Navigate/Slug Success, InfoView or WordPress.Knowledge of departmental courses and majors.
• Knowledge of departmental courses and majors.
• Knowledge of department / college policies, procedures, and requirements.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement. (The Economics Undergraduate Adviser position modality is fundamentally in person on campus. We anticipate a regular one-day per week remote work schedule being feasible for most weeks after successfully completing training. A remote format requires a telecommuting agreement and adherence to the UC Santa Cruz Telecommuting/Remote Work Guidelines. The incumbent shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with the supervisor). While telecommuting/remote working, the incumbent is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work, as they would if they were working at the regular UCSC worksite.)
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.