Financial Administrator

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the well-being of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information
The Enterprise Innovation Institute is Georgia Tech's economic development arm, comprised of more than a dozen programs. It's the largest and most comprehensive university-based program of its kind in the United States. Its core focus areas include entrepreneurship and startup development, business and industry growth, ecosystem development, and international outreach.

The Financial Administrator is responsible for assisting with financial operations of a department or unit, interpreting, advising and disseminating financial policies and procedures; ensuring that unit accounting practices and procedures follow Institute guidelines and recommending improvements to unit procedures. This role assists in preparation of unit budgets and reports, and implementing accounting and office controls.

Job Duty 1 -
Prepare financial data related to proposals, grants and contracts, general appropriations, endowments and other funds.

Job Duty 2 -
Prepare data for use in budget amendments and other budget related reporting.

Job Duty 3 -
Oversee student accounting functions; coordinates with Financial Aid and Registrar's Office to resolve student payment issues; works with Continuing Education credit and non-credit program invoicing and payment issues; provides service to students and parents, including resolving intermediate issues.

Job Duty 4 -
Monitor non-student receivable accounts. Perform direct billing and payment processing, answer customer queries, and ensure reconciliations are completed on a timely basis.

Job Duty 5 -
Monitor gift and endowment accounts to ensure compliance; monitor overdrafts; and post scholarship awards in the student system.

Job Duty 6 -
Monitor unit budgets for overdrafts and review for compliance with budget regulations and grant requirements or restrictions. Prepare budget amendments and other pertinent forms for new accounts.

Job Duty 7 -
Ensure that timely reconciliations are completed for assigned ledgers and clearing accounts within the administrative area, and perform any necessary adjustments.

Job Duty 8 -
Coordinate cash management for the administrative area (deposits, reconciliation of accounts, and controls over cash and credit card processing); works with Financial Reporting on banking discrepancies.

Job Duty 9 -
Review and approve human resource actions; assist with position management; oversee wage payroll processing and management and prepare advances when required; ensure deadlines are met and appropriate forms are used.

Job Duty 10 -
Perform other job-related duties as assigned.

Educational Requirements
Associate's Degree in a related discipline or equivalent combination of education and experience. Advanced certification may be preferred or required.

Required Experience
No prior relevant work experience required.

Preferred Educational Qualifications
Bachelor's Degree in a related discipline or equivalent.

Knowledge and experience with Grants Administration.

Proficiency and experience working with the following software and platforms: Workday, OneUSG, Salesforce, and Cayuse.

Preferred Educational Qualifications
Bachelor's Degree in a related discipline or equivalent.

Knowledge and experience with Grants Administration.

Proficiency and experience working with the following software and platforms: Workday, OneUSG, Salesforce, and Cayuse.

Experience working in higher education.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Salary range: $50,000.00-$52,396.00

Location: Atlanta, GA

Job grade: G03

This is not a supervisory position.
This position does have financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Cd).
This position will not travel
This position does not require security clearance.

GT benefits include:

• Retirement plan of either Teacher Retirement Plan (TRS) or Optional Retirement Plan (OPS) Retirement Benefits | Human Resources | Georgia Institute of Technology | Atlanta, GA (gatech.edu)
• Medical plan options Your USG Benefits | University System of Georgia
• Vacation (working 100% time)
  • Faculty: accrual 14 hours a month (21 days per year, up to 45 days may be carried over at year-end)
  • Staff: Less than 5 years: 15 days
    • 5-less than 10 years: 18
    • 10 or more: 21
• Sick time accrual 8 hours a month (8 days per year, do not expire at year-end)
• 10 paid national holidays (including Juneteenth) plus Thanksgiving includes off Thursday and Friday, and there is entire week of winter break with a campus shut down which includes 5 business days off paid- depending on calendar year might have Christmas or New Year included, if not, those paid holidays as well) this does not count against vacation time.
• After 6 months of full-time employment, eligible for Tuition Assistance Program (TAP)
• After 12 months of full-time employment eligible for Staff Tuition Reimbursement Assistance Program (STRAP)
• Perks at work - discounts available through various businesses.

Enterprise Innovation Institute (EI²) extras:

• Professional Development budget
• Monthly cell phone reimbursement (flat rate of $50 or $75)
• Home Office Internet reimbursement (flat rate of $50)

Successful candidate must be able to pass a background check which will include a credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening