Executive Administrative Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives. This role requires exceptional discretion, outstanding organizational skills, and the ability to manage a diverse range of responsibilities in a dynamic environment.

• Act as the right hand of the Americas General Manager and HR Head, anticipating needs, managing priorities and supporting high impact decisions.
• Coordinate and manage the executive's daily schedule, including meetings, appointments, and travel arrangements, ensuring optimal time management.
• Act as the primary point of contact between the executive and internal/external stakeholders, handling correspondence, phone calls, and emails with professionalism and confidentiality.
• Plan and oversee complex travel itineraries, including flights, accommodations, and transportation, adapting to changes and ensuring seamless experiences.
• Organize and prepare materials for meetings and events, including agendas, presentations, and minutes, ensuring the executive is well-prepared.
• Manage sensitive information and documents with the utmost discretion, maintaining confidentiality.

• Proven experience as an Executive Assistant supporting high-level executives.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• High degree of discretion and confidentiality.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to adapt to a fast-paced and ever-changing environment.

Preferred Attributes:

• Experience in a similar role within a high-profile or demanding environment.
• Flexibility to work outside standard business hours as needed.
• Proactive approach to problem-solving and decision-making.
• Fluency in English, Spanish is desirable. Additional languages are a plus.

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks' vacation which increases with tenure, 7 sick days, 3 floating holidays and8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave - 100% base pay for 6 consecutive weeks within first year of achild's birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.