Clinical Research Coordinator or Assistant Clinical Research Coordinator

Department Overview

The Division of Endocrinology has a research team that coordinates all clinical research with the Endocrinology clinical faculty. In addition to clinical research, the faculty members conduct laboratory research both at the UC Davis Medical Center and on the UC Davis Campus. These divisions operate with a centralized research team responsible for coordinating all clinical research activities in collaboration with multi-specialty clinical faculty. In addition to clinical research, faculty members are also engaged in laboratory-based research conducted at both the UC Davis Medical Center and the UC Davis main campus.

These positions are grant-funded. The positions are office- and clinic-based and may require overtime or on-call work as necessary to support recruitment and trial management. Responsibilities may shift based on workload and division needs.

This role will provide cross-coverage across multiple divisions within the Department of Internal Medicine, based on evolving business needs.

Apply By Date: June 27, 2025 at 11:59 PM

Job Summary

Clinical Research Coordinator Assistant (CRC Ast)

Under full supervision, positions at this level perform duties related to the support and coordination of clinical studies. This position provides administrative support for research trials and related studies in the Department of Internal Medicine, Division of Endocrinology, under the direction of the research team, supervisor, and PI. Industry-sponsored and investigator-initiated or other academic studies are conducted in the field of Endocrinology with oversight from the supervisor, PI, and research team. The incumbent will provide cross-coverage across multiple divisions within the Department of Internal Medicine, based on evolving business needs.

The primary responsibilities of the Assistant Clinical Research Coordinator (Asst CRC) include, but are not limited to: subject recruitment, screening, enrollment, scheduling, data collection, participant tracking, and invoicing.

Additional Assistant CRC responsibilities may include (but are not limited to): study start-up, budget negotiation, IRB submissions, modifications, and amendments, annual renewals, obtaining financial disclosure information from the investigators, preparation for audits and monitor visits, study closeouts, and assisting with administrative requirements, and collection and maintenance of study regulatory documents.

Responsibilities may shift based on workload and division needs. Work is performed independently and with consultative direction of the Principal Investigator, supervisor, and Research Team.

Clinical Research Coordinator (CRC)

Positions at this level function independently or with general direction to perform one or more of the functions described below at the fully operational level. This level will serve as the benchmark for this series.
This position provides administrative leadership of research trials and related studies in the Department of Internal Medicine, Division of Endocrinology, under the direction of the supervisor, PI, and research team. Industry-sponsored and investigator-initiated or other academic studies are conducted in the field of infectious diseases with oversight from the supervisor and PI. Incumbent will provide cross-coverage across multiple divisions within the Department of Internal Medicine, based on evolving business needs.

The Clinical Research Coordinator (CRC) is responsible for the clinical coordination of patients enrolled in research studies or treatment protocols. The primary responsibilities include, but are not limited to: subject recruitment, screening, enrollment, scheduling, data collection, participant tracking, and invoicing.

Additional CRC responsibilities may include, but are not limited to: study start-up, budget negotiation, IRB submissions, modifications, and amendments, annual renewals, obtaining financial disclosure information from the investigators, preparation for audits and monitor visits, study closeouts, and assisting with administrative requirements, and collection and maintenance of study regulatory documents.

Work is performed independently and with the consultative direction of the Principal Investigator, supervisor, and Research Team.

Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and/or certification if required for the position

Clinical Research Coordinator Assistant:

• High School Diploma or equivalent work experience/training
• Experience in independently organizing tasks and setting priorities for work assignments to achieve timely progress on multiple tasks simultaneously, to meet deadlines, and maintain a high level of productivity.
• Experience exercising integrity and discretion in all matters and to protect confidential information and/or protected health information as dictated by assignment, policy, or regulation.
• Knowledge of anatomy, physiology, medical terminology, and procedures to effectively interpret and accurately compile data according to study protocol.
• Excellent skills to exercise discretion, initiative, and resourcefulness and make independent judgments based on sound analysis.
• Intermediate to advanced level organizational skills and attention to detail in maintaining large volumes of records.
• Administrative skills and ability to exercise judgment, initiative, and resourcefulness in making decisions.
• Excellent oral and written communication skills to clearly and concisely provide information, explanations, and instructions to, and to elicit information from participants, participants' families, physicians, clinic staff, and a wide variety of health care professionals with varying levels of ability to understand.
• Excellent mathematical calculation to perform basic accounting skills, calculate testing equations, and perform statistical calculations.
• Intermediate level computer skills for word-processing programs, database programs, and data management.
• Excellent writing and printing skills to document research data onto forms and to prepare other IRB (or similar) documentation.
• Excellent interpersonal skills to communicate in a courteous, professional, effective, and informative manner in person and on the telephone with a wide variety of people.
• Excellent skills in maintaining good working relationships with faculty, community-based healthcare professionals, staff, and research participants.

Key Responsibilities

• 80% - Assistant Clinical Research Coordination (ACRC) - Industry-sponsored Trials and Investigator-Initiated
• 10% - Ancillary Clinical Research Support
• 5% - Administrative Support & Meeting Coordination
• 5% - Miscellaneous

Clinical Research Coordinator - all above-listed requirements for the CRC Assistant and the following:

• Post-Hire Expectation: Certification of laboratory safety training must be achieved on an annual basis
• Post-Hire Expectation: Certification for the shipment of dangerous goods is required every two years.
• High school diploma or equivalent work experience/training
• Previous experience coordinating clinical trials.
• Experience coordinating a broad range of activities from inception to implementation within the confines of strict study protocols, a University (or similar), and policies and procedures.

Key Responsibilities

• 80% - Clinical Research Coordination - Industry-sponsored Trials and Investigator-Initiated
• 10% - Ancillary Clinical Research Support
• 5% - Miscellaneous
• 5% - Administrative Support & Meeting Coordination

POSITION INFORMATION

• Salary or Pay Range:
  • Clinical Research Coordinator Assistant $29.02 - $46.72
  • Clinical Research Coordinator $32.01 - $51.48
• Salary Frequency: Hourly
• Salary Grade: CRC Ast 102 or CRC 101
• UC Job Title: CLIN RSCH CRD AST or CLIN RSCH CRD
• UC Job Code: 009336 or 009335
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-time
• Shift (Work Schedule): Varied (08 hours)
• Location: Patient Support Services Bldg, Sacramento, CA
• Union Representation: RX-Research Professionals
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not an H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations, and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html.

* High-quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program, including access to free mental health services
* Supplemental insurance offered, including additional life, short-term/long-term disability, pet insurance, and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles, including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent, 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

• UC Davis is a smoke and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis-owned or leased property, indoors and outdoors, including parking lots and residential space.
• Hospital and administrative-based
• Occasional overnight travel and overtime or on-call as required

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position.

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance, and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here. The University of California, Davis, is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere #CA-SB

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks