Emergency Management Specialist

University of Kansas
dental insurance, paid holidays, sick time, tuition assistance
United States, Kansas, Lawrence
1450 Jayhawk Boulevard (Show on map)
Jun 17, 2025
Position Overview Under the guidance of the Director of Emergency Management, the Emergency Management Specialist will provide technical and specialized support for the five mission areas of emergency management - prevention, protection, mitigation, response, and recovery - for the University of Kansas. This position is essential in assisting leadership in the development and implementation of the University of Kansas's Emergency Operations Plan. KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities! Details available at: https://humanresources.ku.edu/tuition-assistance KU's excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is seen, heard, and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things. The successful candidate must be eligible to work in the U.S. by the effective date of the appointment. Job Description 40% - Training: Coordinate and support preparedness activities, including but not limited to, hazard assessments, emergency plan and policy development, development of department- or any other related planning documents and procedures, and outreach initiatives. Assist in the development and design of instructional materials for University emergency management programs; instruct, teach and educate students, faculty and staff on emergency preparedness, emergency plans, protocols, procedures and command and management courses. Develop, conduct, attend and observe emergency preparedness drills, exercises or simulations. Assemble the Emergency Operations Center for events, exercises/drills/simulations and in emergencies. Author after action reports from incidents and exercises and complete or support necessary improvement plan actions. Attend meetings, conferences, workshops, and training sessions and review publications and audio-visual materials to become and remain current and proficient on principles, practices, and new developments in assigned work areas. Interface and partner with internal and external stakeholders. 35% - Emergency Response and Readiness: Respond during emergency situations and incident management team activations by providing coordination and support of emergency operation center actions; may serve as liaison to external partners (including health system or county) during activations. Manage asset management and accountability systems, disaster equipment and supplies and ensure they are readily deployable in the event of an emergency. Support the management of the campus emergency/mass communication systems. Maintain Emergency Operations Center equipment and systems. Maintain situational awareness for hazardous weather and other emerging threats and notify university partners as needed. Maintain competency in professional field, such as knowledge of best practices and situational awareness including federal, state, and local regulations and issues impacting campus safety. 15% - Inspection and Maintenance: Administer the university's Automated External Defibrillator (AED) Program by conducting monthly inspections, performing maintenance, maintaining records, submitting purchase orders, and conducting program cost projections and analysis. 10% - Other duties as assigned: Keep the immediate supervisor and designated others accurately informed concerning project progress, including present and potential work issues and make suggestions for new or improved ways to address such issues. Position Requirements Possession of a valid driver's license at time of hire, and maintain a valid driver's license throughout employment. Must be available for after-hour on-call duty and participate in occasional scheduled and unscheduled events that may occur outside of working hours. Must be free of any diversions for or convictions of felonies or their equivalent and free of any diversions for or convictions of misdemeanor crimes of domestic violence or their equivalent. Must submit to and pass a thorough background investigation. Required Qualifications Bachelor's degree in Emergency Management, Homeland Security, Public Administration, Public Health or related field. Two (2) years of emergency management including incident response and recovery efforts or equivalent experience. Successful completion of the FEMA Independent Study courses 100, 200, 700, 800. Excellent written communication skills, including oral presentations and plan writing as evidenced by application materials. Work experience that required managing several projects simultaneously as evidenced by application materials. Two (2) years experience with use of technology, including MS Office, Teams, SharePoint; experience with mass notification platforms such as RAVE or Alertus preferred. Work experience that required working in a team-oriented environment with a collaborative approach as evidenced by application materials. Preferred Qualifications Successful completion of the FEMA courses 300 & 400. Work experience at an Institution of Higher Education. Certified Emergency Manager (CEM) with the International Association of Emergency Managers (IAEM), or state Certification in Emergency Management. Experience integrating and applying the concepts of a comprehensive emergency management (mitigation, preparedness, response and recovery) into a disaster program. Working knowledge of emergency management practices, laws, regulations, policies and principles as evidenced by application materials. Work experience that required cooperation and working jointly to improve operations and streamline work processes as evidenced by application materials. Working knowledge of research techniques, methods and procedures as evidenced by application materials. Experience appraising emergency preparedness issues and making decisions independently as evidenced by application materials. Additional Candidate Instructions In addition to the online application, the following documents are required to be considered for this position: Cover letter describing how you meet the required and preferred qualifications Resume List of three (3) professional references A writing sample Only complete applications will be considered. Application review will begin Friday, June 27th, 2025 and will continue until a qualified pool of applicants is identified. Contact Information to Applicants Kristen Kolleda kkolleda@kumc.edu Advertised Salary Range Starting at $61,000 Application Review Begins Friday June 27, 2025 Anticipated Start Date Monday July 21, 2025