Administrative Assistant 2 (Local Government) - Allegheny County Children & Youth

Allegheny County Department of Human Services, Office of Children, Youth, and Families (CYF) is seeking hard-working, forward-thinking applicants who are dedicated to the safety, security, protection, and stability of children within our county. If you are skilled at performing varied assignments as an assistant to an administrative officer and you want a position with a purpose, this is an excellent opportunity for you. Apply now and continue your career by joining a team that protects children and works with families to provide a safe and loving permanent home!

In this role, you will provide complex and confidential administrative, clerical, and supervisory support for the smooth operation of the CYF Administrative Office. Your responsibilities will involve supervising office clerical staff, providing on the job training, distributing work assignments, and overseeing completion. This includes coordinating the availability and scheduling of staff to ensure adequate coverage, as well as preparing performance evaluations. Our team will rely on you to review completed assignments for accuracy and timeliness, address problems with staff or workflow, and have a backup plan to ensure all work is completed. You will also develop, establish, and implement priorities, performance standards, and internal policies and procedures. Take the next step in your administrative career and help our team make a lasting, positive impact on the lives of children and their families!

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time.Hybrid work of up to two days per week after six months of employment.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.