Accounts Payable Coordinator I - Per Diem

Hours: Per-diem: As needed. Up to 24 hours per week.

Location: Hybrid model, 1-2 days in office at 178 Savin Street in Malden, MA.

Job Profile Summary

This role focuses on performing a variety of financial activities, including accounting, financial analysis, audit, tax, and collections, while ensuring compliance with regulatory standards. In addition, this role focuses on performing the following Accounts Payable related duties: Creditor/Debtor accounts, account reconciliation, invoice verification, payment authorization, payment processing, data entry, and account auditing. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a "hands on" environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation.

Job Overview

This position is responsible for extracting data from an invoice and indexing in our Accounts Payable automated system.

Job Description

Minimum Qualifications:

1. High school diploma or equivalent.

2. One (1) year of data entry or clerical experience.

Preferred Qualifications:

1. Associate's degree in Accounting, Business Administration, or a related field.

2. Experience working with AP automation systems (e.g., OnBase, SAP Concur, Coupa, Oracle, etc.).

3. Prior experience handling vendor inquiries and reconciling statements.

4. Familiarity with invoice indexing and document management workflows.

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.

1. Adds invoice number, amount and vendor to the system.

2. Enters data into the AP automated system.

3. Maintains email folders on shared AP emails.

4. Assists Account Clerks, vendors and other Departments by obtaining current and accurate information on invoices or payments in question and replying to these inquiries promptly, in writing or by telephone.

5. Scans, opens mails, reconciles statements as needed.

Physical Requirements:

1. Professional office environment with typical office requirements such as computers, phones, photocopiers, filing cabinets, etc.

2. This is largely a sedentary role, which involves sitting most of the time, but may involve movements such as walking, standing, reaching, ascending / descending stairs and operate office equipment.

3. Frequently required to speak, hear, communicate and exchange information.

4. Ability to see and read computer displays, read fine print, and/or normal type size print and distinguish letters, numbers and symbols.

5. Occasionally lift and/or move up to 25 pounds.

6. Requires manual dexterity using fine hand manipulation to operate computer keyboard.

Skills & Abilities:

1. Level of knowledge generally acquired through a high school diploma and six months of technical training in use of a computer.

2. Ability to work with extreme accuracy is required.

3. Familiar with data processed reports and requirements.

4. Familiar with computer processing.

5. Ability to work with detail.

6. Ability to operate a ten-key calculator.

7.Demonstrated ability to work collaboratively across departments.

8. Experience maintaining shared email inboxes in a team setting.

9. Strong attention to detail and accuracy in entering numerical and written data.

10. Basic understanding of Accounts Payable processes.

11. Proficient with Microsoft Office, especially Outlook and Excel.

12. Good communication skills, both written and verbal.

13. Ability to manage time and multitask effectively in a high-volume environment.

Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at careers@tuftsmedicine.org.