Executive Assistant

Monday - Friday, 8:00AM - 5:00PM

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School's Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).

Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world's most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.

THIS IS A TIME-LIMITED POSITION WITH AN ESTIMATED DURATION OF 3 YEARS.

The Executive Assistant serves as a strategic partner, agent, and gatekeeper for the Office of Professional Education ( OPE) leadership team in the Doctor of Pharmacy (PharmD) Program. This position reports directly to the Assistant Dean for PharmD Strategy and Assessment while providing critical support to the Associate Dean for Didactic Education, Assistant Dean for Individualization, Assistant Dean for Experiential Curriculum, and the Associate Dean for Admissions and Accreditation. The OPE leadership team works with the Executive Vice Dean - Chief Academic Officer ( EVD- CAO) and the School's leadership team to ensure the strategic alignment of PharmD program with School initiatives and to foster a culture of excellence in alignment with the core values of the School. Additionally, the OPE leadership team works with internal and external constituents, including faculty, staff, educators, learners, and partners to deliver a vanguard educational program. The Executive Assistant plays a pivotal role in ensuring the seamless flow of communication, managing priorities, and advancing executive initiatives within a fast-paced, complex environment.

In this capacity, the Executive Assistant serves as the central point of contact for incoming inquiries, filtering and prioritizing communications to ensure alignment with strategic objectives. This role requires a deep understanding of the PharmD program's policies, procedures, and operations to effectively respond to internal and external stakeholders including faculty, staff, educators, learners, and external partners. Additionally, the Executive Assistant provides key insights and updates on departmental activities, enabling leadership to make informed decisions and drive initiatives forward.

The primary responsibilities include managing calendars and correspondence, coordinating high-profile meetings and events, and overseeing project and program management. The Executive Assistant proactively tracks and reports on project as needed, ensuring the efficient execution of executive priorities. With a high degree of autonomy, this role involves independent problem-solving, analyzing and prioritizing complex information, and making critical recommendations regarding workflow and communications. Operating with the highest level of professionalism and discretion, the Executive Assistant must navigate evolving priorities, manage sensitive information, and facilitate timely execution of tasks in a dynamic environment. This individual will also support the preparation of reports, including progress and budget updates, to maintain transparency and alignment with institutional goals.

Executive Assistant plays an integral role in the strategic and operational success of the PharmD program by ensuring the effective management of executive responsibilities, facilitating communication, and driving forward key initiatives that support the mission of the School.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Outstanding interpersonal skills with a demonstrated ability to interact professionally and establish rapport with internal and external constituents, including leadership, faculty, staff, and students as well as key stakeholders and partners.

* Outstanding written and verbal communication skills
* Strong customer focus
* Demonstrated ability to be adaptable, flexible, patient, and respectful of others in a demanding and fast-paced work environment.
* Ability to manage a diverse portfolio of tasks while remaining personable and enthusiastic.
* Ability to handle, as well as respectfully resolve, conflict.
* Maintains the highest degree of professionalism, honesty, sensitivity, confidentiality, and personal integrity.
* Ability to think critically, problem solve, and identify opportunities for growth and improvement.
* Ability to work under pressure while remaining attentive to detail.
* Demonstrated ability to take initiative and displays a 'can do attitude'.
* Resourceful, responsible, and reliable, with demonstrated ability to evaluate information across a broad range of issues.
* Excellent time-management, organization, and prioritization skills
* Demonstrated ability to work independently as well as collaborative effectively as part of a team

This position requires:
* Ability to work proactively and independently
* Strong organizational and time management skills; ability to multitask while remaining attentive to details
* Outstanding communication skills, both verbal and written
* Outstanding interpersonal skills with a demonstrated ability to handle public contacts
* Understanding of, and ability to uphold, the confidentiality of highly sensitive information
* Strong analytical skills: must be able to evaluate information across an extremely broad range of issues
* Ability to work as part of the team contributing to team efforts

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.