Sr. Contracts Coordinator I
Chicago, IL (Hybrid)
The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.
We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.
We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.
We have an opportunity at our corporate offices in Chicago for a Sr. Contracts Coordinator I on our Corporate Services team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.
This position provides
contract administration support for AMA's Corporate Services team. Responsible
for the administration of the Contracts Management System, Ironclad including entering
and processing contracts in accordance with requirements, established policy,
and procedures. Interacts with Strategic Sourcing, Offices of General Counsel
and Finance and is responsible for contracts administration for existing
contracts, new business and proposal efforts. Also completes operational and administrative
tasks as requested.
RESPONSIBILITIES:
Contract
Administration Support
- Responsible
for the administration of Contracts Lifecycle Management (Ironclad). - Coordinates
the processing of all legal agreements for the Corporate Services team (MSAs,
addendums, amendments, SOWs, NDAs, terms and conditions, pricing structures,
payment schedules, delivery timelines, etc.). - Enters
contracts in the system and ensures that contracts and all accompanying
documentation are properly and securely maintained. - May
recommend and implement updates to workflow issues. - Monitors
contract compliance, completes change orders and resolves contract blockers, disputes
and final execution. Identifies potential risks within contracts and coordinates
with AMA's internal counsel and Finance team to ensure contracts align to best
practices. - Runs
reports and tracks key performance indicators (KPIs) and reviews contracting data
to identify areas for improvement. - Ensures
all contract documents align with AMA policies and legal standards. Conducts
departmental audits to ensure that the contract process continually meets
internal audit requirements. - Serves
as liaison between Corporate Services and key external and internal
stakeholders, ensuring effective collaboration and closed-loop communication. - Collaborates with Strategic
Sourcing to ensure contracts are appropriate. - Supports meeting
services team as needed, by conducting market research and identifying
potential vendors may, gathers/submits contract requirements and provide comparable
listings/proposals to support recommendations on venues, hotels, etc. for AMA
initiatives, events, projects, etc.
Project
Support
- Conducts contract meetings with
Corporate Services Project Managers on timelines relating to departmental needs
and expectations. - Identifies specific issues in relation to completeness,
accuracy or compliance of a contract. - Provides general operational and administrative support
as needed.
May include other responsibilities as assigned
REQUIREMENTS:
- Bachelor's
degree preferred. - 3
years' experience in an administration role required; exposure to contracts
required. - Strong
written, verbal and interpersonal skills to interact with internal and external
stakeholders. Due to the requirements and specifications involved in this role,
written accuracy is a must). - Understanding
of legal terminology a plus. - Attention
to detail. - Strong time
management skills, process development/implementation and self-initiated action
to identify and resolve workflow problems. - Strong critical thinking skills, such
as problem-solving, issue spotting and decision making. - Excellent organization
skills; ability to handle a variety of projects and project-related activities
simultaneously, requiring frequent communication and prioritization. - Ability to
develop and maintain solid working relationships with internal and external
parties. - Discretion and ability to
maintain a high level of confidentiality. - Experience with Microsoft Office/Teams
(Adobe, Word, Excel, and Outlook).
This role is an exempt position, and the salary range for this position is $51,775-$67,198. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration, geographical location, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings, please click here.
The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.
We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.
THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION
American Medical Association
Jun 12, 2025