Workplace Operations Coordinator, NA

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

This role will be based onsite in Denver, CO.

The Workplace Operations Coordinator plays a vital role in delivering a welcoming, well-organized, and high-functioning office environment. Reporting to the Manager, Workplace Operations, this position is responsible for front desk and reception duties, supply and kitchen management, office event coordination, and providing general administrative support across departments. This individual is often the first point of contact for employees and visitors and helps create a warm, professional, and productive office experience.

Essential Job Functions

Front Desk & Reception

• Greet and assist employees, guests, and vendors with professionalism and warmth.
• Manage visitor check-ins, building access, and adherence to security protocols.

Office & Kitchen Supply Management

• Maintain inventory and ordering of office and kitchen supplies, ensuring items are well-stocked and organized.
• Coordinate with vendors for deliveries, restocking, and equipment servicing.
• Monitor cleanliness and upkeep of common areas, reporting any maintenance issues as needed.

Event & Activity Coordination

• Support planning and execution of office events, holiday celebrations, employee appreciation activities, and team gatherings.
• Assist in setup, breakdown, and logistics for events in collaboration with the Manager, Workplace Operations.
• Provide creative input to enhance the in-office employee experience.

Administrative Support

• Assist with printing, shipping, scanning, and other day-to-day office support needs.
• Help coordinate seating assignments and onboarding desk setup in partnership with IT and People Experience teams.
• Support internal communications by advertising office activities and events in advance.

Facilities & Operations Support

• Log and monitor service tickets for office repairs or IT/facilities needs.
• Ensure the office remains clean, functional, and organized on a daily basis.
• Help track and manage building badges, meeting room supplies, and other office assets.

Executive Assistant Support (as needed)

• Provide temporary executive assistant (EA) support during peak periods, EA absences, or coverage needs.
• Assist executives with calendar management, travel coordination, meeting scheduling, and expense reporting, as needed.
• Ensure high attention to detail, discretion, and confidentiality in handling sensitive information.
• Support the preparation of presentation materials, meeting agendas, and follow-up communications.
• Maintain a proactive and service-oriented approach when supporting senior leaders and their teams.

Badging & Parking Support

• Issue and track employee badges, temporary access cards, and replacement requests.
• Support parking assignment updates and maintain accurate records of employee parking status.
• Assist with coordination between employees and property management for parking or access needs.

Additional Duties

• Additional duties as assigned by Management

Job Requirements

Education & Experience:

• High school diploma or equivalent required; associate degree or some college coursework preferred.
• 2+ years of administrative support, office coordination, or executive assistant support experience in a professional setting.
• Proficiency with Microsoft Office Suite, especially Outlook and Excel; able to create and maintain basic tracking sheets or reports.

Skills & Competencies:

• Friendly, helpful demeanor with strong customer service orientation.
• Highly organized and detail-oriented; able to manage multiple tasks in a fast-paced environment.
• Comfortable taking initiative and jumping in to help wherever needed, including stepping into light EA duties.
• Ability to handle confidential information with discretion and professionalism.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience with office equipment (printers, phones, badge systems) and familiarity with visitor or facilities tools is helpful.
• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• Salary Range: $60,000 - $70,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)
• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.
• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

We'll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon-we're excited to find the right person and will keep the role open until we do!

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.