New

Administrative Support Assistant

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Jun 11, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking an Intermediate-Level Administrative Assistant to support our Penn State Information Technology (PSIT) team. This role is a vital part of our large unit, providing the operational backbone that helps our teams function efficiently and effectively. The position is based at the University Park Campus; however,flexibleworkarrangements, such as hybridworkopportunities, may be considered.Questions related to flexible work should be directed to the hiring manager during the interview process. RESPONSIBILITIES Manage office supplies and inventory by ordering, organizing, and distributing essential materials. Oversee scheduling and booking of meeting rooms and other resources. Maintain accurate and updated information on internal websites. Schedule meetings, appointments, and events for staff and teams. Coordinate event/meeting planning, including catering, venue arrangement, and invitations. Arrange travel. Oversee administrative responsibilities related to onboarding and offboarding. Software management. Coordinate search committees, manage logistics, communications, and candidate scheduling as part of the hiring process. REQUIRED QUALIFICATIONS Proficiency in Microsoft Office tools (Word, Excel, Outlook, Teams, etc.) Ability and willingness to learn new software and internal systems Strong attention to detail and organizational skills Clear, professional written and verbal communication Ability to work independently and collaboratively within a team PREFERRED QUALIFICATIONS Proven adaptability in a dynamic work environment Experience with scheduling tools and calendar mangement Customer service mindset with a proactive approach Strong time management and ability to prioritize multiple tasks MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None ADDITIONAL INFORMATION A cover letter and resume is required BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines