Administrative Coordinator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Jun 09, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	SAS - English
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the School of Arts and Sciences ( SAS) - Department of English. This position reports to the Senior Department Administrator Supervisor with faculty leadership oversight. The Administrative Coordinator works with minimal direct instructions, and demonstrates strong organizational skills, as well as a keen ability to multi-task to meet deadlines. Among the key duties of this position are the following: Completes organizational and operational functioning of the Plangere Writing and Culture Lab and supports the administrative needs of all English Department affiliated units. Produces reports, materials and communications related to the operation, assessment, research and business activities of the Plangere Writing and Culture Lab and affiliated units, as well as supervising and implementing administrative processes and procedures. Completes all work consistent with an understanding of the mission, vision, and goals of the Department of English. Provides administrative support to faculty leadership. Responsibilities include advising and supporting faculty leadership in organizational and process-oriented aspects of the Plangere Writing and Culture Lab. Serves as a liaison within and outside of the English Department to assist students, staff, and faculty. Serves as the main assistant to the faculty leadership. Oversees all details regarding the organization and delivery of Plangere Writing and Culture Lab events, conferences, and meetings Space management. Multimedia and technology support services. Social media and website management. Business activities including procurement, hiring functions, grant and endowment support. Coordinates special projects as needed.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	57356.00
Mid Range Salary	71372.00
Maximum Salary	85388.00
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, coordination, facilitation, and report writing. A minimum of two years relevant experience in an administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	The candidate must possess excellent communication, organization, and time management skills with the ability to prioritize and multi-task.
Preferred Qualifications	Three years of working experience in an academic or professional environment and experience demonstrating knowledge and understanding of office administration. The ideal candidate will demonstrate strong organizational skills, the ability to multitask effectively, and a collaborative work style. Grant and endowment administration and financial experience.
Equipment Utilized	Equipment and software essential to the functioning of the Plangere Writing and Culture Lab includes but is not limited to Cornerstone, Joomla, Concur, Google drive, Microsoft Office 365, Box, iMovie, GarageBand, Audacity, Adobe Photoshop, and others.
Physical Demands and Work Environment
Special Conditions	May require travel between campuses for university business. May require lifting to 35 lbs. Evening and some weekend hours.

Posting Details

Posting Number	25ST1204
Posting Open Date	06/09/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement