Executive Assistant, College of Engineering

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Jun 06, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Penn State College of Engineering is seeking an Executive Assistant to manage the operational activities for the Dean. The Executive Assistant will manage a variety of high-level, confidential, and sensitive activities on behalf of the Dean and College. Due to the sensitivity of items that may arise, this position must always exercise complete discretion and confidentiality. This position regularly coordinates and communicates with external and internal stakeholders; therefore, the successful candidate will demonstrate the ability to perform positively, respectfully, and professionally at all times. Communications include, but are not limited to, faculty, staff, students, parents, university leadership, and alumni. This role will be heavily involved in event coordination, committee meetings, and Department Head searches. Responsibilities include, but are not limited to: Oversee and manage the Dean's scheduling and appointment needs, as well as coordinate travel arrangements. Organize all speaking arrangements for the Dean and work closely with the College's communications team to ensure talking points, remarks, and presentations are compiled and reviewed for various functions. Act on behalf of the Dean and carefully create or review public communications, surveys, and act as a liaison. Monitor the Dean's public email account and disseminate or respond to all inquiries on the Dean's behalf. Prioritize conflicting needs and exhibit supreme attention to detail. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None The successful candidate will demonstrate experience coordinating high-level executive meetings, creating agendas, and providing necessary briefing materials. Attention to detail, organization, professionalism, integrity, proactiveness, and the ability to multitask are required. The successful candidate must also demonstrate a genuine appreciation for working with diverse audiences and must be able to work independently in a fast-paced environment. Prior experience supervising and a strong working knowledge of University policies and procedures are strongly preferred. Familiarity with event planning, HR-related tasks, and financial experience are preferred. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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