Adult Fellowship Coordinator

Job Summary:

Fellowship Coordinators are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas, including academic, administrative, managerial, and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Professionals at the intermediate level may be limited in scope, and their duties are performed with guidance and direction from other professionals.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently. Senior-level professional work is performed fully independently, moving beyond coordinating to managing and leading position initiatives. All levels begin in a training and development capacity.

Key Responsibilities:

• Coordinates all aspects of the annual ACGME Fellowship recruitment process: coordinating faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective fellows, as well as collaborate with the department Faculty Affairs Coordinator on recruitment including onboarding for the Non-ACGME fellowships.
• Gathers and assembles interview results, and prepares for the Fellowship Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the online system.
• Manages and coordinates all aspects of orientation, onboarding, and offboarding for all fellows.
• Coordinates all required electronic recordkeeping that serves as the data processes for the Fellowships by managing and tracking the education and conference funds provided to all fellows, including the submission of reimbursements in the CU Concur/CU Medicine Concur systems for all ACGME and Non-ACGME fellows.
• Manages the various databases required for compliance, including, but not limited to, MedHub, SF Match, NRMP, ABA, ACGME/WebADS, QGenda, OnCall (amion), MedHub, and software used for fellowship evaluations or a host of other fellowship needs.
• Coordinates program and fiscal policies related to fellowship needs at all training site locations, including the University of Colorado Hospital (UCH), Children's Hospital Colorado (CHCO), the Denver Veterans Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), and others.
• Maintains regular and efficient communication with the Program Directors and trainees.

Work Location:

Onsite - This role is expected to work onsite and is located in Aurora, CO. At the conclusion of the training period, the individual who fills this position may be eligible for remote work 1 - 2 days a week pending the approval of the position supervisor.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining the Education team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.

** This position is eligible for the DOD SkillBridge Program **

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications (Intermediate Professional):

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited college or university.

Substitution: A combination of education and related technical/paraprofessional experience may substitute for the bachelor's degree on a year-for-year basis.

• One (1) year of professional experience in an academic setting or high-level customer service environment.
• Experience utilizing software systems such as Microsoft Office Suite, Adobe, Teams, and Zoom.

Minimum Qualifications (Senior Professional):

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited college or university.

Substitution: A combination of education and related technical/paraprofessional experience may substitute for the bachelor's degree on a year-for-year basis.

• Two (2) years of professional experience in an academic setting or high-level customer service environment.
• Experience utilizing software systems such as Microsoft Office Suite, Adobe, Teams, and Zoom.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two to three years of professional experience in an academic setting or high-level customer service environment, preferably related to medical education.
• Experience working within Graduate Medical Education (GME) and familiarity with the accrediting bodies.
• Working knowledge of MedHub, NRMP, SFMatch, WebADS, and other GME-related systems.

Knowledge, Skills, and Abilities:

• Organizational skills with the ability to plan and organize Fellowship needs and activities, establish work priorities, and provide follow-through to ensure completion of activities, both individually and by assisting others with work tasks.
• Working knowledge of, or and the ability to become fully competent in computer programs essential to the Fellowships, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), Zoom, MSTeams, SF Match, QGenda, OnCall (amion) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
• Ability to understand and apply regulatory requirements at the program level.
• Ability to communicate effectively with administrative personnel, physicians, and other program personnel, trainees/prospective trainees, staff, and other constituents, in written communications and oral presentations. Interpersonal skills working with residents, fellows, faculty, team members, and others in a high-volume and stressful environment.
• The ability to be a team player is essential.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Abigail Jacoba, ABIGAIL.JACOBA@CUANSCHUTZ.EDU

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 19, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate: $48,989 - $62,314

Senior: $52,961 - $67,367

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.