Senior Contracts Administrator

About Us:

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We're independent and vendor-neutral, so we have our clients' best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.

About the Role:

The senior contract administrator position will encompass and support all aspects of contracts and subcontracts for the organization. This role supports the life cycle of the contracting process, with a focus on a specific business segment-from assisting with the preparation of proposals; supporting project teams and finance; conducting negotiations with clients, subcontractors, and other partners; administering contracts and subcontracts; conducting compliance reporting; and maintaining contract and subcontract documentation (including the processing of contract modifications and change orders).

Key Responsibilities

• Responsible for the administration of NYSTEC contracts in accordance with NYSTEC policies and procedures and applicable government regulations.
• Provides oversight and holds responsibility for a specific segment of NYSTEC opportunities and contracts.
• Ensures compliance with all required client and government corporate filings, including ensuring that they are completed accurately and in a timely fashion.
• Organizes and/or participates in formal proposal reviews and makes recommendations for content improvement and/or compliance.
• Manages the start-up and close-out process for all assigned projects.
• Drafts various levels of contract/subcontract documents in accordance with applicable NYSTEC policies, procedures, practices, and/or guidelines.
• Provides contract summaries and ensures contract execution in accordance with company policy.
• Supports the development, negotiation, and award of agreements and subcontracts.
• Monitors and ensures compliance with legal requirements, contract specifications (including MWBE participation and reporting), and government/client regulations.
• Prepares and administers routine correspondence and other contract/subcontract related documentation.
• Prepares, organizes, and maintains contract and subcontract records and files documenting performance and compliance.
• Reviews and analyzes government and commercial solicitations to understand requirements, make recommendations as to business risks, and assists the proposal team to ensure fully responsive proposals.
• Advises management of contractual rights and obligations and provides interpretation of and recommendations on terms and conditions.
• Educates internal customers to improve processes and ensure more effective contracting practices.
• Attends meetings with clients to review and resolve any problems or misunderstandings regarding contracts and to strengthen business relationships.
• Establishes and maintains regular written and in-person stakeholder communications regarding pertinent contract and subcontract needs.
• Prepares other contract reporting/compliance documentation as needed.

About You:

Required Qualifications

• Ability to proactively recommend alternative solutions to legal/business issues that arise or could arise during the proposal process or contract negotiations.
• Prior experience handling multiple complicated projects with conflicting deadlines.
• Knowledge and experience working with, developing, and supporting a variety of contracting types (time and materials, fixed price, etc.).
• Ability to work with several people-internal and external to the organization-using diplomatic communication techniques while maintaining a positive customer focus and attitude.
• Ability to conduct and summarize complex matters and research as required.
• Broad knowledge of corporate law and working knowledge of company contracts, policies, and operations.
• Excellent written and verbal communication and the ability to read, analyze, and interpret technical journals and governmental regulations.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Preferred/Desired Qualifications

• Knowledge of and experience with federal procurements.
• Certified professional contracts manager (CPCM) or equivalent certification(s)/training.

Education and Experience

• A bachelor's degree-preferably in business administration or information technology-and five years of relevant experience. An equivalent combination of advanced education, training, and experience will be considered.

The target base salary for this position is $79,793.00 to $109,716.00 per year. When determining compensation, we analyze and carefully consider several factors, including skill set, experience, location, and job-related qualifications.

It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact recruitment@nystec.com if you require a reasonable accommodation to apply to or perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting www.nystec.com.