Business Operations Coordinator - 135470

The Department of Anesthesiology employs over 200 academic and staff personnel and has an annual operating budget of $40 million in annualized resources between Practice Plan Revenues, VAMC funding, Hospital and Medical Group Funding, UC Foundation, Research Sources and School of Medicine Funds. There are over 60 clinical faculty, 12 Ph.D, faculty and post docs, 36 residents, 8 clinical fellows, 27 Certified Nurse Anesthetists, 1 Physician Assistant and four bargaining units represented. The Department provides Clinical Anesthesia, Critical Care and Pain Services at Hillcrest, Thornton, Shiley, Children's and the VAMC. The Department operates a Pain Clinic at Perlman. The Department's research programs include bench and clinical research programs located at the VAMC, MTF, CTF, Hillcrest, Thornton and Sanford Consortium for Regenerative Medicine.

This position is part of the Anesthesiology Critical Care Service (ACCM). The ACCM provides critical care for all cardiac/thoracic surgery, cardiology heart failure, and thoracic and vascular surgery patients in the ICU. The faculty are anesthesiologists and all are board certified in critical care medicine. The staffing of the unit is composed of the attending, ACCM fellow, anesthesiology resident(s), as well as a number of UCSD medical students.Business Operations Analyst is a member of the Business Services Office and works in collaboration with a wide variety of individuals including the Administrative Vice Chair, Department Chair, Division Administrators, Director of Fiscal Affairs and other personnel on behalf of the Department. Position uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues including strategic planning, business development, contracting, asset management, interpreting operational variances, resource alignment, customer service, project management and other duties as assigned within the academic, clinical and research missions.

Administers defined operational programs and projects on behalf of the Department and brings them through to a successful completion. Monitors compliance, productivity, outcomes and optimization and provides administrative support to maintain results. May serve as a back up and / or in support of operations for divisions and core programs. Position understands complexities of how entities function independently as as well as collective influences of entire portfolios, both financially and operationally. Seeks out information to analyze and make operational decisions and/or makes recommendations that influences best practices, optimal decision making and policy or procedural changes. Business Operations Analyst works within a high-volume, fast paced environment with changing priorities and requires tact, political acumen, diplomacy, and discretion on a wide variety of complex and sensitive matters. Position interfaces with the physician's group, health system, vice chancellor's office, campus, shared services, etc and participates in budgeting, forecasting, productivity and compliance strategies. Facilitates elements such as resource alignment and compensation plan development, adherence, and monitors productivity and performance within available allocations. Position works with space and other entities to facilitate optional utilization of resources. Monitors assets and works with divisions with faculty and staff onboarding / offboarding, commitments, systematic requests, growth strategies, and educational / learning programs.

Manages, plans, and administers a full range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program, where operations are significantly complex in terms of budgetary funding, number of faculty, staff and students, and / or are broad in scope due to focus of operations (e.g., computer or wet lab space and equipment, fundraising, grant writing, etc.). Manages the schedule for all clinical spaces and clinical faculty and fellows for the departments of Emergency Medicine and Anesthesiology. Proactively identifies any coverage holes and reports back to Department Chair. Acts as the point of contact for any issues related to clinical scheduling software. Identifies and reports on productivity for department revenue and faculty incentives. Will work closely with HHR to facilitate department staffing needs.

• Six years of related experience, education/training, OR an Bachelor's degree in related area plus two years of related experience/training.

• Ability to use sound judgment in responding to issues and concerns.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.

• Solid organizational skills and ability to multi-task with demanding timeframes.

• Working knowledge of common organization-specific and other computer application programs.

• Ability to use discretion and maintain confidentiality. High level of reliability and dependability, demonstrated ability to exercise political acumen and maintain strict confidentiality.

• Demonstrated leadership and organizations skills with the ability to prioritize workload effectively to meet the demands of a detailed oriented and fast-paced work environment. Demonstrated ability to provide work direction and training to others.

• Demonstrated proficiency using computer software applications including MS Excel, MS Word, Endnote, Dreamweaver, MS Access, MS PowerPoint, MS Outlook, Internet Explorer, Skype, and other software packages to streamline work for effectiveness and efficiency.

• Demonstrated experience analyzing financial data to develop budgets and monitor spending.

• Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals; ability to research, gather, and organize information to produce clear and concise reports using various resources; ability to follow up with and monitor ongoing projects.

• Demonstrated experience in monitoring budget, generating income and expense reports to identify expenditure patterns, potential shortfalls, and budget variances.

• Demonstrated advanced organizational and project management skills (preferably in an academic setting), including the ability to work independently, determine priorities, complete multiple projects accurately, efficiently, and with a high level of attention to detail while working with conflicting deadlines.

• Employment is subject to a criminal background check.

• Occasional evenings and weekends may be required.