Travel and Events Coordinator

Herc Rentals
life insurance, parental leave, paid time off, sick time, tuition reimbursement, 401(k)
United States, Florida, Bonita Springs
27500 Riverview Center Boulevard (Show on map)
Jun 02, 2025
If you are currently an employee of Herc Rentals, please apply using this link: *Herc Employee Career Portal* Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2024 total revenues reaching approximately $3.6 billion. Herc Rentals' parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol "HRI." Herc Rentals serves customers through approximately 450+ locations and has about 7,600 employees in North America as of March 31, 2025. Job Purpose As an industry leader in Bonita Springs, Herc Rentals is seeking a Travel and Events Coordinator to join the Shared Services team. The position is responsible for assisting in the strategic management of travel and expense strategies, sourcing activities, and ensuring programs are communicated and monitored to meet company objectives. This role will focus primarily on corporate travel but will also support team members working directly in events and card management. Categories in corporate travel include but are not limited to agency, air, ground transportation, hotel, and reporting. What you will do... Negotiate contracts for scheduled meetings and events. Monitor and manage category spend using reporting tools. Provide administrative support for all card programs, including P-card, T&E, and Fuel cards. Oversee supplier management, including ongoing performance evaluation to ensure service quality, contract compliance, and adherence to SLAs. Conduct internal and external cost benchmarking against industry and competitive standards. Demonstrate strategic thinking with strong project management, facilitation, negotiation, and interpersonal skills. Build and maintain strategic supplier relationships and navigate complex business environments. Proactively identify internal customer needs and deliver effective solutions to complex challenges. Requirements Proficient with Excel, Word and PowerPoint. Experience with travel and event management platforms, such as Concur, Cvent, etc. A background in hospitality or customer service is preferred. Demonstrate ability to perform under tight deadlines and in high-pressure environments. Strong attention to detail with excellent analytical and problem-solving skills. This position requires a 'customer first' mindset, strong organizational skills, keen attention to detail, and the ability to effectively balance several projects at once. In addition, the role requires high levels of adaptability and time management. Experience or knowledge with SAP Concur or similar booking websites is preferred but not required. Skills Results-oriented with strong analytical and problem-solving abilities. Exceptional verbal and written communication skills. Proven customer service expertise. Effective multitasking in fast-paced, high-volume environments. Assisting finance teams in tracking T&E budgets and providing forecasts based on historical data. Experience streamlining workflows and automating manual processes to improve accuracy and efficiency. Ability to review expenses for policy violations and conduct audits for fraud or misuse. Experience with SAP Concur preferred but not required. Req #: 62965 Pay Range: $60,000 - $80,000 Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role. Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following. Keeping you healthy Medical, Dental, and Vision Coverage Life and disability insurance Flex spending and health savings accounts Virtual Health Visits 24 Hour Nurse Line Healthy Pregnancy Program Tobacco Cessation Program Weight Loss Program Building Your Financial Future 401(k) plan with company match Employee Stock Purchase Program Life & Work Harmony Paid Time Off (Holidays, Vacations, Sick Days) Paid parental leave. Military leave & support for those in the National Guard and Reserves Employee Assistance Program (EAP) Adoption Assistance Reimbursement Program Tuition Reimbursement Program Auto & Home Insurance Discounts Protecting You & Your Family Company Paid Life Insurance Supplemental Life Insurance Accidental Death & Dismemberment Insurance Company Paid Disability Insurance Supplemental Disability Insurance Group Legal Plan Critical Illness Insurance Accident Insurance Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.