Part-Time, As Needed, Event Coordinator

Lane Community College

United States, Oregon, Eugene

Jun 02, 2025

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, deneaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	250055
Job Title:	Part-Time, As Needed, Event Coordinator
Applicant Notification:	Department Information Our LCC Foundation is seeking to hire an Event Coordinator. Application Information Provide all documents as requested. A resume may not take the place of any section of the application. Incomplete applications will not be considered. Applications will remain in the applicant pool until the position(s) is filled.
Location:	Main Campus
Classification:	Project Coordinator
Position Type:	Hourly Part-Time Classified
Anticipated Start Date:	July 1, 2025
Salary/Wage:	Hourly
Salary/Wage Range:	$27.53 - $40.38 (Classified Hourly Pay Grade 14)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:	Continuation of position is contingent upon grant-funding.
Working Schedule:	This is a part-time, as-needed position. Up to 20 hours per week are expected in July and August, and up to 40 hours per week September 1 - November 7, 2025. No more than 1039 hours in a 12 month period. Hours may vary greatly and early morning, evening and weekend hours may be required when implementing events. Flexibility with regard to work schedule is required.
FLSA:	Non-Exempt
Position Status:	Temporary
Full/Part:	Part-Time
Annual Schedule:	Other
Annual Schedule Details:	July 1 - November 7, 2025
Quicklink for Posting:	https://jobs.lanecc.edu/postings/13247

POSTING TEXT

Posting Date:	06/02/2025
Closing Date:	06/16/2025
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	Bachelor's Degree Equivalency for Required Education: Four (4) additional years of experience beyond the minimum required may be deemed equivalent. Experience should be in nonprofit event coordination, implementation, and planning.
Required Experience:	Three (3) years of experience in an office environment involving extensive public contact is required. One year of the required experience must be in a lead or supervisory capacity.
Licensure or Certification Requirements	An Oregon Driver's License or equivalent. *May be obtained at time of hire.
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education
Preferred Experience	Experience in planning and implementing a live and/or silent fundraising auction, including solicitation of auction items Large event management experience (100 attendees or more) Experience overseeing volunteers Experience working with a relational database (donor, auction and/or event) Experience with Adobe Suite, including In-Design and Photoshop Experience writing for publications and/or internal/external communication pieces Applicable experience within the last five (5) years
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	This high-energy position, supervised by the Annual Gifts Officer, plans, coordinates, and executes the annual fall fundraising event (in-person and virtual components, serving over 350 donors, providing excellent customer service to all sponsors, donors, and other event guests).
Essential Functions:	Under direct supervision of the Annual Gifts Officer, plan and execute the annual fall fundraising event for over 350 attendees, including managing and coordinating the event sponsors (for execution of sponsorship benefits), venue hospitality, live/silent auction items, and event volunteers. Oversee logistical execution on the night of the event. Solicit and manage the donation of in-kind donations. Organize and lead auction and steering committee meetings (external constituents and vendors) and facilitate communication with the event co-chairs for the fundraising event. Determine room set-up specifications and audio-visual equipment needs for the fall fundraising event, negotiate with vendors including graphic designer, secure needed vendors, and select decorations, catering and other special offerings. Implement event social media strategies in consultation with Foundation staff. Enter information and ensure the accuracy of data entered into Foundation databases as assigned. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Adhere to the Foundation's donor privacy policy. Other duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of the Foundation's Annual Gifts Officer. Work is performed independently according to College and department policies, State and federal rules or regulations and a knowledge of budgeting procedures, personnel practices, information analysis and report preparation. The supervisor is available to consult on problems and policy decisions. Work is reviewed for the quality of services provided to the department. This position may have responsibility to plan work, assign tasks, provide priorities, train assigned staff and be available to answer questions or troubleshoot problems on a daily basis.
Physical Demands/Working Environment:	Transport boxes weighing up to fifty (50) pounds. Must be willing to work non-traditional hours, including early mornings, evenings and/or weekends, as required to implement events. Must be able to travel independently to/from event locations, including locations outside the Eugene/Springfield area. This position requires that an employee is able to sit or stand for extended periods of time. Work safely.
Knowledge Skills and Abilities:	Knowledge of and Skills in: Customer service and guest/donor relations Principles of convention and meeting planning Meeting room set-up Auction software Providing excellent customer service Day-to-day planning and implementation of events Operation of equipment, such as computers, tablets, overhead projector, microphone, and other audiovisual and kitchen equipment Use of word processing, spreadsheet, and database software Active listening, problem-solving, conflict resolution, and customer relations techniques Managing time, staff, and resources Effectively presenting information and responding to questions in one-on-one and group situations Conducting business in English Federal, State and Institutional rules, policies, and procedures as they relate to specific area of the assignment Working under stress Performing basic arithmetic computations Entering data with accuracy and efficiency Ability to: Work effectively in a team Communicate effectively orally and in writing Work well with volunteers and external constituents of varied backgrounds Keep accurate and detailed records Assess skills and needs of volunteers Provide positive reinforcement and encourage volunteers Conduct work under pressure and deadlines Work varied shifts and/or weekends Keep accurate records and maintain confidentiality Communicate effectively orally and in writing Communicate with community members from varied ethnic and socioeconomic backgrounds Work independently Work safely
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. Resume / Curriculum Vitae (CV) may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional Documents and Letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Kaisa Lightfoot, kaisa@laneccfoundation.org, (541) 463-5898 How to monitor your application: Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm on closing date.
Transcript Instructions:	Transcripts are required at the time of hire. If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Human Resources Dept. Posting #250055 Attn: Jill Deneault Building 3 / 1st floor 4000 E 30th Ave Eugene, OR 97405 Fax: 541-463-3970 Email: deneaultj@lanecc.edu
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast (link is external).
Union Association:	LCC Employees Federation (Classified)