Pre-Construction Coordinator - Mission Critical

The Weitz Company is hiring a Pre-Construction Coordinator to be located in Des Moines, IA, for the Mission Critical Business Unit.

The Preconstruction Coordinator supports the preconstruction and estimating staff as well as the project preconstruction teams. This individual is responsible for assisting in the solicitation of bids, coordinating subcontractor and vendor questions, receiving bids, gathering bid data, updating various department reports, compiling and creating Closure Documents, and providing general support assistance to the preconstruction department. Typically, the preconstruction coordinator reports to the Director of Preconstruction or highest ranking Estimator/Preconstruction Manager in the local office.

The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You'll Do:

• Quantity Surveying Management:
  
  
  
  • Assist in the uploading and filing of quantity survey notes and worksheets.
  
  
  
  
• Solicitation:
  
  
  
  • Process and distribute Subcontractor Prequalification forms as directed by team. Assist in the performance of subcontractor and supplier solicitation, as directed by the project estimator, via telephone, in writing, or by fax.
  • Ensure all available quotations are received on each bid project by obtaining comprehensive subcontractor and supplier coverage with assistance from the preconstruction team.
  • Maintain and update current and accurate subcontractor and vendor database information so the team has timely and thorough database.
  
  
  
  
• Document Management:
  
  
  
  • Distribute and monitor project bid documents and bid packages. Maximize the circulation of bid documents throughout the subcontractor community by the use of online plan rooms and electronic methods available. Track receipt and return of plan deposits, as necessary.
  • Assist estimators in writing, posting, and distribution of addenda and meeting minutes throughout preconstruction phase.
  • Assist in the uploading and filing of record set of estimating documents.
  
  
  
  
• Value Analysis:
  
  
  
  • Assist in the compilation of the value analysis study to provide consistency of reporting throughout the department. Assist estimators in writing, posting, and distribution of addenda and meeting minutes throughout preconstruction phase.
  
  
  
  
• Estimate Reporting:
  
  
  
  • Create a list of plans, specifications, and other documents at each level of design to document the estimated scope of work.
  • Compile materials and publish closure document books to the company standards. Ensure closure documents are utilized at completion of every level of design.
  • Assemble RFIs and distribute to appropriate parties. Track status and inform team leader of delinquent answers. Maintain accurate information status in Prolog, or other developed log.
  
  
  
  
• Scheduling:
  
  
  
  • Distribute updated preconstruction schedule to all team members internally and externally as directed by preconstruction leader.
  
  
  
  
• Other Documents:
  
  
  
  • Draft and distribute meeting minutes, after approval by project team. Distribute accurate preconstruction project meeting minutes within 24 hours of the meeting.
  • Create, update, and distribute project directories using Prolog or Excel as directed.
  
  
  
  
• History Management:
  
  
  
  • Set up each project and upload documents and files to the system. Utilize company best practices to ensure file structure. Assure that electronic filing where applicable of all documents is occurring throughout the duration of the preconstruction.
    
  
  
  
  

What We're Looking For:

• Experience:
  
  
  
  • One year of experience working in the construction, estimating, or any related construction field would be helpful.
  • Data center experience is strongly preferred.
  
  
  
  
• Skills:
  
  
  
  
  • Excellent verbal and written communication
  • Detail-oriented and highly organized
  • Independent judgment and flexibility to coordinate multiple projects
  • Maintain a pleasant and positive attitude, even in difficult and stressful situations
  
  
  
  
• Technology:
  
  
  
  • Candidate should have experience with Microsoft Office Suite, Apple products (iPhone & iPad) and have the ability to learn specific software
  • Training will be provided on company standards.
  
  
  
  

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short- and Long-Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.

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