Position Details
Position Information
| Recruitment/Posting Title |
Program Assistant |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
SHP-Dean's office-Admin |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers School of Health Professions (
SHP) is seeking a Program Assistant to work in the
SHP Dean's Office.
In this role, the Program Assistant provides administrative support for the Health Sciences program, a collaborative initiative between Rutgers School of Health Professions (
SHP) and New Jersey high schools. The Program Assistant also manages the testing process for high school students to determine eligibility for
SHP courses and serves as the primary administrative liaison between teachers, administrators, and program staff. Additionally, the Program Assistant coordinates program activities, events, and logistics, including scheduling, communication, and record-keeping.
Essential duties and responsibilities include the following:
- Provides administrative support for the Health Sciences program, ensuring seamless day-to-day operations and supporting the program with various administrative tasks.
- Prepares and coordinates reports, documents, and other materials as needed, including data entry, tracking, and analysis to support program operations and evaluation.
- Creates and maintains spreadsheets, and mailing lists for program tracking and communication, including managing data for over 5,000 students.
- Organizes and plans all aspects of testing with area high schools, including coordinating logistics, communicating with school partners, and ensuring compliance with program requirements.
- Organizes and plans aspects of recognition ceremonies, Career College fairs, and other program events, including coordinating logistics, communicating with stakeholders, and ensuring compliance with program requirements.
- Communicates with high school partners, parents, and students as directed by the Associate Dean, providing excellent customer service and responding to inquiries in a timely and professional manner.
|
| Position Status |
Full Time |
| Hours Per Week |
|
| Daily Work Shift |
|
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| FLSA |
Exempt |
| Grade |
17S |
| Position Salary |
|
| Annual Minimum Salary |
49097.00 |
| Annual Mid Range Salary |
58427.00 |
| Annual Maximum Salary |
68819.00 |
| Standard Hours |
37.50 |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree. 2-3 years of administrative experience, preferred in an educational setting.
- Equivalent experience, education and/or training may be substituted for the education requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
|
| Preferred Qualifications |
- Experience in working with disadvantaged students and Bilingual skills (English/Spanish) preferred.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
PHYSICAL
DEMANDS:
- Standing, sitting, walking, talking or hearing.
- No special vision requirements.
WORK
ENVIRONMENT:
- Office environment. Moderate Noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST0986 |
| Posting Open Date |
05/20/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Newark (RBHS) |
| City |
Newark |
| State |
NJ |
| Location Details |
Stanley S Bergen Jr Bldg
65 Bergen Street
Newark, NJ 07107 |
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
May 21, 2025