Pre-Award Coordinator

The Pennsylvania State University
paid time off, sick time
United States, Pennsylvania, University Park
201 Old Main (Show on map)
May 20, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. POSITION SPECIFICS Penn State's College of Earth and Mineral Sciences (EMS) seeks a highly motivated and experienced professionals to serve as a Pre-Award Coordinator in the Office of the Associate Dean for Graduate Education and Research. The EMS Research Office provides proposal preparation support and grant administration services for a $70 million per year college research enterprise. College-level research administrators are a vital part of Penn State's vibrant research community which boasts annual research expenditures exceeding $1.2 billion and ranks among the top 30 public research universities in the nation. The successful candidates will join a highly respected team of pre-award and post-award professionals in a high-volume, fast-paced, innovative, and service-first environment. Responsibilities: The Pre-Award Coordinator is responsible for the coordination and submission of compliant proposal packages on behalf of faculty and researchers for their designated college sub-units. This position requires demonstrated experience with the following tasks: Prepare proposal budgets and non-technical components of grant applications Review solicitation requirements and provide guidance to faculty to ensure compliant submissions Generate grant application packages on a variety of government websites (i.e. Research.gov, Grants.gov) Maintain cognizance of University research administration policies and guidelines, and provide guidance to faculty and staff on appropriate procedures and required approvals Coordinate with the Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts as needed throughout the proposal process Work Arrangement: The EMS Research Office is supportive of flexible work arrangements aligned with the ability to meet the needs of the unit and the essential duties of the position. The location of these positions is flexible and can be performed remotely within the United States. Standard working hours are in the Eastern time zone. Candidates should demonstrate effective communication and interpersonal skills, attention to detail, and the ability to multi-task in a high-volume deadline-driven environment. All qualified candidates are encouraged to apply, but preference will be given to those with proposal submission experience with Department of Energy (DOE), NASA and/or Department of Defense (DoD) sponsors. Application Instructions: A cover letter and a resume are required for full consideration. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $56,200.00 - $81,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines