Legal Assistant

Join Carilion Clinic's Legal Department as a Legal Assistant supporting a wide variety of legal and administrative functions. This position offers the opportunity to work closely with attorneys and internal teams across the organization. The Legal Assistant plays a key role in coordinating legal service requests, preparing legal documents, maintaining files and records, and supporting daily departmental operations.

We are looking for someone who is detail-oriented, professional, and adaptable in a fast-paced healthcare legal environment.

Key Responsibilities

• Coordinate intake and tracking of legal requests, including subpoenas, authorizations, and internal service needs

• Draft legal correspondence and assist in the preparation of legal documents such as guardianship filings, contracts, real estate records, and student agreements

• Provide general administrative support: manage calendars, coordinate travel, prepare meeting materials, and monitor departmental communications

• Maintain legal files and corporate documents in both hard copy and digital formats using matter management and contract lifecycle systems

• Respond to internal and external information requests, including audits and agency inquiries

• Support corporate entity maintenance by filing and tracking documents such as Assumed Name Certificates and assisting departments with related questions

• Contribute to day-to-day department operations, including visitor reception, supplies, invoicing, and file organization

Why Join Carilion Clinic's Legal Team?

• Collaborate with experienced legal professionals in a healthcare system committed to community service and innovation.

• Gain exposure to a wide range of legal areas including contracts, healthcare compliance, corporate law, and litigation support.

• Make a meaningful impact in a mission-driven, team-oriented environment.

Education: Bachelor's or Associate's degree in related discipline, paralegal certificate, or equivalent experience desired.

Experience: Minimum of two years experience as a legal secretary, or equivalent experience..

Licensure, certification, and/or registration: Notary Public, but can be handled after hiring.

Other MinimumQualifications: Excellent verbal and written communication skills with internal and external personnel, including physicians, company and community leaders, staff, patients, and media personnel. Must be well-organized and detail-oriented. Must demonstrate discretion, tact, diplomacy, confidentiality, and good judgment in dealing with routine inquiries, requests, and in handling difficult or unusual situations. Work requires knowledge and use of general office equipment and PC equipment and software.

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.