Executive Assistant

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Department:

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Status:

Manager Title:

Position Overview:

Key Responsibilities Include, but are not limited to:

Administrative Support

• Provide exceptional and timely administrative support using independent judgment within established guidelines.

• Manage daily calendar activities for the CTO, including scheduling appointments, anticipating needs, resolving conflicts, and preparing materials in advance.

• Arrange travel logistics, track and submit expense reports, and coordinate meeting logistics, including catering, agenda development, and presentation preparation.

• Create, edit, and format PowerPoint presentations for the CTO for use in internal leadership meetings, board updates, and external speaking engagements.

• Draft and edit professional correspondence, reports, and documents, maintaining high-quality and confidentiality.

Project and Operations Support

• Track and coordinate departmental initiatives and cross-functional projects on behalf of the CTO, ensuring deadlines, deliverables, and key communications are met.

• Support operational planning activities including preparing status updates, dashboards, and departmental progress reports.

• Facilitate project team communications by maintaining shared documentation, organizing project meetings, capturing action items, and tracking next steps.

• Assist in preparing for key internal and external meetings such as executive updates, board meetings, and strategic planning sessions.

• Coordinate with internal teams and external vendors on deliverables, timelines, and documentation related to technology initiatives.

• Assist in maintaining technology-related policies, procedures, and operational documentation.

Cross-Functional Collaboration and Team Support

• Serve as a liaison between the CTO's office and internal departments to ensure aligned execution of key priorities.

• Support internal communications and engagement efforts across the Technology & Operations teams.

• Provide occasional backup support to other executive assistants and contribute to the continuous improvement of administrative processes across PBS.

Requirements for Success:

• Bachelor's degree required.

• 4-6 years of experience in administrative roles, with at least 2 years supporting executive leadership.

• Experience coordinating projects or supporting project management functions preferred.

• Strong written and oral communication skills.

• Highly proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana, Smartsheet, or Trello).

• Exceptional attention to detail, time management, and organizational skills.

• Ability to manage competing priorities and work independently in a fast-paced, evolving environment.

• Demonstrated ability to handle confidential information with discretion and professionalism.

• Interest in public media, technology, or nonprofit environments is a plus.

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.