Senior Administrative Assistant

Overview

Legal & General is a leader in Pension Risk Transfer with over 35 years of experience globally, servicing over a million annuitants. Building on our global success, we established our Pension Risk Transfer platform in the US in 2015. The business has grown steadily and in 2024 we completed $2.2 billion in premium written, representing our largest year on record.

At Legal & General Retirement America, we aim to make a positive difference in the lives of our customers, partners, colleagues, and the communities in which they live. We are passionate about what we do and how we do it. This means working with pace and energy to reach our goals and challenging ourselves to achieve more. We strive to create a unique environment where balance between work and life is possible.

Purpose and Objective

This is a multi-faceted role in which the Senior Administrative Assistant will take initiative and operate in an autonomous way; applying a proactive approach to anticipate and fulfill the local administrative needs of two members of the Senior Leadership Team. The Senior Administrative Assistant will handle and maintain calendar activity, coordinate travel and respond to emails and information requests. This will include coordinating meetings and conferences with both internal and external sources and compiling information from various sources for routine inquiries and reports. Additionally, this position will provide backup support to other administrative support professionals. This person is confident in their approach and proactive in delivering on objectives, understanding the key relationships, and priorities for the people they support. The ideal candidate will be a self-starter and a positive relationship builder, which will be critical to handling the needs of the organization.

Role and Responsibilities

• Calendar management for assigned leaders: accept/decline, establish intimate knowledge of meeting requests in order to prioritize and make decisions on behalf of leaders, and proactively resolves calendar conflicts
• Schedule detailed travel arrangements
• Handle travel & expenses for assigned leaders
• Schedule meetings, conferences and events; collaborate with other assistants to coordinate schedules, reserve appropriate conference rooms, catering orders, prepare room and required materials for meetings' needs.
• Prepare meeting agendas and take minutes at meetings to circulate action items for follow-up
• Handles visitors for assigned leaders; greeting visitors, booking conference rooms/workstations, etc.
• Finalize high-level materials; review, edit, format semi-final draft materials prepared by leaders (e.g. communications, letters, PowerPoint slides, Excel exhibits) to produce a polished final product.
• Handle the time-keeping process for employees in business area
• Draft correspondence on behalf of leader and/or department with minimal input
• Assist Facility Operations Manager as needed with shared office responsibilities
• Participate in ad hoc projects
• Build and maintain systems and processes as needed to address business needs
• May handle other tasks as needed

Qualifications

• 5+ years relevant experience supporting senior level leaders
• Demonstrated ability to effectively interact with senior level management both internally and with external clients
• Able to maintain a high level of confidentiality
• Deeply detail-oriented and possess strong communication and organizational skills
• Demonstrated ability to build and maintain collaborative relationships
• Proven track record to handle multiple tasks, react and think quickly
• Dedicated and takes initiative
• Self-starter with a strong sense of ownership and involvement
• Able to seek clarification or assistance when needed
• Desire to work as a true partner with the Executive and their team and can anticipate their needs
• Collaborative approach, performs routine administrative support proactively and demonstrates willingness to provide assistance as urgent situations or ad-hoc needs emerge
• Proven ability to prioritize
• Proven ability to work autonomously and collaboratively
• Ability to make discretionary decisions within reason
• Proven experience working with advanced versions of Microsoft Office suite (Word, Excel, PowerPoint, etc.)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

• 10 - 25 vacation days depending on experience level and years of service
• 4 floating holidays & 2 personal days
• 10 - 15 sick days, depending on years of service
• 2 paid volunteering days
• Health benefits, including medical, dental, and vision coverage
• Supplemental health benefits and life insurance
• 6 weeks of paid parental and maternal leave
• Immediate vesting into a 401k savings plan with up to 6% company match
• 100% employer-contributed Pension Plan - Cash Balance Plan after 1 year of service
• Flexible Workspace and Arrangements
• Tuition and Certification reimbursements
• Infertility and domestic partner benefits

The expected hiring compensation range for this position is $70,000 - $90,000 USD annually. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The current bonus target for the position is 5% of the base salary with a stretch to twice the target, modified for corporate and individual performance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.