Legal Assistant 1

Do you have a background in handling office support tasks within a legal setting? If so, start a new chapter in your career with the Department of State Legal Office as a Legal Assistant 1. This position allows you to utilize your expertise as you provide essential support for division attorneys, ensuring confidentiality in all matters pertaining to the Legal Office and the Bureau of Professional and Occupational Affairs. If you are a detail-oriented professional that enjoys working in a fast-paced environment, we have the perfect opportunity for you!

As a Legal Assistant 1, you will be responsible for preparing and processing legal filings with the Prothonotary's Office, Commonwealth Court, Pennsylvania Supreme Court, and Courts of Common Pleas. Attention to detail is key as you must ensure filings meet each entity's procedural requirements including fees and copy counts. Work involves analyzing incoming matters (electronic and mail) to determine case initiation needs, related documents, and next steps for processing by appropriate parties. You will have the opportunity to correspond with external agency docket clerks to coordinate and refer hearing officer requests. Additional responsibilities include:

• Tracking data in the Pennsylvania Licensing System (PALS)
• Reviewing correspondence, orders, memos, and court documents for grammar and citation compliance with style and court rules
• Retrieving case information and preparing case files
• Scheduling hearings within regulatory timeframes
• Answering phone calls and greeting visitors
• Handling incoming mail

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, after 6 months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of responsible clerical, enforcement or investigative work; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.