Coordinator, Continuing Dental Education

• Manage, prepare, coordinate and schedule course arrangements for continuing education programs.
• Manage program operations on the day of event (preparing event space, registering course attendees, overseeing and providing on-site support for program logistics).
• Assist the director with the development of new programs to meet the needs of the attendees and the objective of the dental school.
• Assess various programs and analyze course evaluations from attendees to make recommendations for improving programs.
• Responsible for fostering relationships with course registrants, alums, sponsors and program presenters.
• Assist with seeking external sponsorship for various programs.
• Perform administrative support duties to include scheduling meetings, receive and screen calls; make travel and meeting arrangements; manage CDE team calendar.
• Coordinate continuing education courses to include event page creation in Learning Stream, Canvas (Learning Management System) and SoftChalk; upload handouts to Dropbox; preparation of course materials; reserve lecture and workshops rooms quarterly and coordinate classroom set up.
• Perform regular review on registrant's data in Learning Stream and perform data maintenance as needed.
• Manage inventory of course supplies; order course supplies for hands-on workshop through various vendors, the main clinic and dispensary.
• Facilitate the set up and cleanup of hands-on workshops; shipping loaner equipment back to vendors.
• Maintain necessary Dental Board of California and ADA CERP information; gather data to produce comprehensive reports.
• Participate and support long-term goals and strategies to meet changing needs of the department and dental school.
• Perform all other duties as assigned by Director of Continuing Dental Education.

• Intermediate level of Microsoft Suite (Word, Excel, PowerPoint and Outlook).

• Minimum of 3 years administrative support experience.

• High school diploma or equivalent.

• Position is five (5) days per week, seven and one half (7.5) hours per day.
• Additional time/weekend will be required.
• Occasional traveling required

• Take initiative in time management, organize assignments and set priorities to meet multiple deadlines.
• Work effectively and accurately with multiple interruptions.
• Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment.
• Maintain high level of confidentiality of information.
• Demonstrate excellent attention to detail, problem solving, judgment, customer service and follow-through skills.
• Project a professional image, demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators, faculty, staff, alumni and program attendees.
• Operate a variety of office/business machines to include computer, copier and scanner.

• Current educational technology resources and online database (i.e. Canvas, Learning Stream).
• Dental/medical terminology.

• Previous experience in an academic setting highly desirable.
• Previous experience in event/meeting planning highly desirable.

• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

• Work performed is primarily general office/administrative with frequent use of computer keyboard and phone.
• Requires sitting, standing and walking majority of the working day.
• Occasional lifting of up to 15 pounds should be anticipated.

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.