Curriculum Planning Program Manager

Our campus is located in Santa Clara, CA, the Heart of Silicon Valley. We like to say that it's here where the next generation of innovation is born.

Be a member of the Academic Services team during an exciting phase of growth.

Do you have:

• highly-effective communication and interpersonal skills?
• excellent ability to manage ambiguity, frequent interruptions and competing deadlines?
• advanced planning skills to oversee cross-functional projects, efforts, and tasks?
• experience with data reports, data analytics and creating plans based on data analysis findings?

If you answer "yes" to the above, check out our job posting and consider applying!

Benefits to working at UC Santa Cruz SILICON VALLEY include:
* Medical / Dental / Vision Insurance Plans
* UC Retirement Plans
* Life Insurance / Legal Insurance / Discounted Pet Insurance
* 14 Paid Holidays Plus Accrued Vacation & Sick Leave
* Employee Discount Programs and much more...

Location: UCSC SILICON VALLEY CAMPUS, 3175 BOWERS AVE. SANTA CLARA, CA, 95054.

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 06-02-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

UCSC Extension provides professional training that reflects the academic rigor of the University of California and the hands-on, roll-up-your-shirtsleeves practicality of Silicon Valley culture. Developed with guidance from key industry leaders and academic experts, Extension's certificate programs match the economic demands of industry, from engineering to business, education to bioscience, and technology to design.

Academic Services oversees program and course development and supervises faculty instructors. The department includes 36 Certificate Programs divided among Engineering and Technology, Business Management, Education, Design, and Biosciences units. Academic Services' Curriculum Planning Program Manager plays a pivotal role in leading curriculum planning processes, coordinating course development, supporting academic quality, and aligning program offerings with institutional goals and industry demands.

More information can be found at https://ucsc-extension.edu

JOB SUMMARY

The Curriculum Planning Program Manager provides strategic leadership in the planning, development, and management of professional and continuing education programs at UCSC Extension. Reporting to the Director of Academic Services, this position operates with a high level of autonomy and expertise to oversee the full lifecycle of curriculum and academic operations, including program implementation, course scheduling, and instructional support across multiple disciplines.

This role serves as both a curriculum and program management expert, ensuring that offerings align with university policies, accreditation standards, and workforce needs. The incumbent evaluates and recommends program structures, analyzes enrollment trends, and guides curriculum review processes in collaboration with the Academic Senate. They also lead efforts to enhance program quality, instructional delivery, and operational efficiency.

In addition to curriculum oversight, the Curriculum Planning Program Manager manages key academic systems and databases, supervises junior staff as needed, and resolves complex logistical and instructional challenges. The role works closely with program directors, managers, instructors, advisory boards, and campus partners to ensure high-impact, student-centered learning experiences in a dynamic and fast-paced environment.

APPOINTMENT INFORMATION

Budgeted Salary: $88,560 - $95,200/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri, with occasional evenings and weekends as needed
• Shift Includes: Day, Evenings, Weekend

Employee Classification: Career appointment

Job End Date: None

Work Location: Silicon Valley (Santa Clara, CA)

Union Representation: Non-Represented

Job Code Classification: 004521 (CURRICULUM PLNR 4) - Grade 21

Travel: Never or Rarely

JOB DUTIES

25% - Course Scheduling & Enrollment Management

• Coordinate the schedule of classes with the Program Manager and Program Coordinator for selected departments and academic programs.
• Identify potential conflicts with other required courses for special programs.
• Develop schedules for international students and special programs.
• Manage ongoing schedule changes throughout the enrollment period.
• Maintain accurate records and ensure published course information is up to date.
• Oversee and check quarterly course evaluation processes.
• Lead in Curriculum Analyst processes and train the team in new processes.

25% - Curriculum Development & Planning

• Facilitate new course approval and curriculum revisions through interactions with College Policy, Academic Senate, or similar organizations.
• Implement curriculum development quality and service standards.
• Review course approvals to ensure alignment with relevant Academic Senate policies and SIS guidelines.
• Maintain and update department course material information.
• Facilitate the routing of course approval materials to the Academic Review Committee and UCSC Academic Senate.
• Develop best practices for communication regarding course and program approvals.
• Provide administrative and analytical support to PCE units.
• Apply discretion in handling sensitive program or course issues.

15% - Instructor Management

• Consult with instructors, support staff, IT, and instructional designers on course delivery methods.
• Update course numbers in master tables and other documents.
• Monitors student evaluation feedback and assists the Program Director in improving deficiencies in courses/programs.
• Serve as the primary backup for grade change facilitation.
• Review instructor compliance training for completion.

20% - Curriculum & Program Analysis

• Lead and advise on enrollment management using systems like Campus Marketplace and Quick Admit.
• Audit courses and certificate programs in student information systems (e.g., Higher Reach).
• Prepare reports for student information systems and web proofing.
• Maintain records and process transactions related to professional memberships for certificate programs.
• Monitor enrollment and revenue for courses and Certificate Programs and make recommendations for program improvement.

15% - Collaboration & Administrative Duties

• Collaborate with Program Directors, Program Manager, Program Coordinator, and Program Chairs on curriculum and planning decisions.
• Work with APO, ITS teams to improve course management processes.
• Respond to curriculum and policy-related inquiries from staff and instructors.
• Participate in committees, projects, and unit meetings.
• Collaborate with the UNEX Senior Business Analyst on system testings and applications.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Understanding of curriculum design, course development, and assessment techniques in professional and continuing education settings.
• Knowledge of best practices in adult education, online and hybrid learning models, and instructional methodologies.
• Knowledge of research methods, program evaluation strategies, and the ability to analyze enrollment trends, student outcomes, and faculty performance.
• Familiarity with learning management systems (LMS), curriculum management tools, and data visualization software.
• Skill in working with industry professionals, faculty, and advisory boards to align curriculum with workforce needs.
• Strong interpersonal and communication skills to work with faculty, advisory boards, and institutional leadership.
• Proficiency in writing reports, proposals, and curriculum documentation.
• Ability to manage curriculum planning, updates, and program initiatives with multiple stakeholders.
• Ability to assess program needs, anticipate challenges, and propose innovative solutions.
• Ability to manage multiple programs and initiatives simultaneously in a fast-paced professional education environment.
• Capacity to analyze and interpret enrollment data, student feedback, and labor market trends to make informed curriculum decisions.
• Ability to navigate changes in educational policy, technology, and industry requirements.

PREFERRED QUALIFICATIONS

• Strong ability to manage documentation, accreditation requirements, and compliance with university policies.
• Familiarity with UC policies, accreditation standards, and state/national education regulations, particularly those governing professional education.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.