UVA One Stop Operations Support Specialist

The UVA One Stop provides quality service in support of prospective and current students, families, University colleagues and external stakeholders in a warm, welcoming, and professional environment. The UVA One Stop serves as the primary point of contact for Enrollment services, including the offices of Undergraduate Admission, the University Registrar, and Student Financial Services. Our team shares a deep commitment to fostering an inclusive, collaborative, and equitable culture in the One Stop, Enrollment, and the larger University community.

The UVA One Stop Operations Support Specialist is a new role created to strengthen the technological infrastructure, omni-channel service delivery, and operational support for UVA's centralized student service center. This position supports the successful implementation and ongoing enhancement of the One Stop, with a particular focus on optimizing services for Pell-eligible students. Leveraging Salesforce as the Customer Relationship Management platform, the Operations Support Specialist will administer systems, analyze service channels, produce data-driven reporting, provide real-time support, and ensure that staff have the tools needed to deliver high-quality, efficient, and personalized service.

This is a term restricted - 1 year position with the possibility of 1 year extension, based on grant extension

Salary range 50-60k, This will be a flexible Hybrid environment

Responsibilities:

Technology Administration & Support

• Serve as liaison between external technical support teams and the One Stop, and conduct limited administrative duties associated with all software systems (i.e new user setup, tier-one troubleshooting, etc).
• Collaborate with internal IT and Finance teams to ensure alignment and continuity of service-level agreements.
• Support the integration and optimization of tools such as chatbots, knowledge bases, appointment systems, and other omni-channel platforms.
• Serve as the primary point of contact for One Stop technology-related needs and issues.

Channel Performance & Service Reporting

• Monitor and analyze the performance of communication channels (e.g., phone, chat, email, in-person, and self-service), making recommendations to One Stop leadership on real-time resource allocation.
• Generate regular and ad hoc reports on service levels, student engagement, channel usage, and outcomes.
• Use data insights to recommend and implement service improvements and technology enhancements.

Enhancement of Student Experience

• Recommend, develop and support technology solutions that enable seamless transitions between channels (e.g., chat to phone, phone to in-person).
• Provide support for initiatives that increase the personalization and responsiveness of service delivery.
• Support extended service offerings, such as off-hours communication via chatbot, that meet the diverse needs of Pell-eligible students.

Collaboration & Strategy

• Partner with One Stop leadership, frontline staff, and IT to understand evolving student needs and respond with agile technology solutions.
• Participate in planning sessions to design long-term technology and service strategies that promote equity and access.

Minimum Qualifications:

• Bachelor's degree in Information Technology, Computer Science, or a related field (or equivalent combination of education and experience).
• At least 1 year of experience supporting enterprise technology systems in a customer-facing environment.
• Experience with Salesforce (Service Cloud preferred) or similar case management systems, contact center or interaction management platforms..
• Demonstrated ability to analyze data and produce actionable reporting.
• Strong communication and interpersonal skills; ability to work effectively with cross-functional teams.

Preferred Qualifications:

• Experience working in a higher education setting, particularly in student services or enrollment management.
• Familiarity with omni-channel service strategies and tools (e.g., chat, email, SMS, self-service portals).
• Salesforce Administrator certification or equivalent experience.

To Apply:

Please visit UVA job board: https://jobs.virginia.edu/us/en/ and search for R0072314

Complete an application online and attach:

* Cover Letter

* Resume

***Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration. ***

For questions about the application process, please contact Bill Crane, ITS Recruiter at xer5ff@virginia.edu

For more information about UVA and the Charlottesville community please see www.virginia.edu/life/charlottesville and https://embarkcva.com/

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.