Leadership Administrative Partner

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

We are seeking a highly organized and proactive Leadership Administrative Partner to support the Office of the CEO (OCEO) under the guidance of the Lead Executive Assistant to the CEO. This role plays a key part in facilitating executive operations, managing travel logistics, coordinating office visits and events, and ensuring seamless day-to-day execution of OCEO priorities.

The ideal candidate will be a self-starter, resourceful and responsive person, have strong communication skills, sound judgment, and the ability to maintain confidentiality while working closely with senior leaders. This position may occasionally require work outside of regular business hours and minimal travel.

• CEO Travel Coordination
• Manage complex domestic and international travel, including commercial and private flights, visa processing, ground transportation, and detailed itinerary creation
• Ensure travel solutions are discreet, efficient, and cost-effective
• Ensure CEO travel documents and visas are always up to date
• Executive Support & Office Operations
• Provide logistical support for OCEO events, Board meetings, and external visits to Rivian office locations
• Serve as the onsite point of contact for visitors and partners
• Coordinate meals during travel and in-office events (including dietary preferences - vegan diet)
• Event & Meeting Planning
• Help organize and execute leadership offsites, retreats, team-building activities, and ad hoc working sessions
• Administrative Operations
• Maintain files, correspondence, contact lists, email distributions, and records
• Assist with NDAs and compliance-related documentation
• Manage procurement tracking and expense reporting
• Provide calendar execution support when the Lead EA is unavailable or as needed
• Cross-functional Collaboration
• Work closely with internal teams, including security, Executive Protection, Culinary and ground support

• Bachelor's degree or equivalent experience required
• 5+ years of administrative experience supporting senior leadership OR 3+ years of C-Suite support
• Ability to work 5 days per week in office in Irvine
• Proven experience coordinating complex executive travel, including private aviation
• Proficient in Google Workspace and quick to learn new tools and systems
• Exceptional organizational skills and attention to detail
• Demonstrated discretion and ability to handle confidential information
• Strong interpersonal skills and business acumen
• Flexibility to adapt in a fast-paced, ever-changing environment
• Self-starter with a proactive mindset and problem-solving skills
• Ability to multitask, prioritize effectively, and stay calm under pressure
• Familiarity with vegan cuisine is a plus

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.