Administrative Assistant

A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for a full-time temporary administrative assistant to support our client's Facilities Management team where you'll liaise with vendors, visitors, and property management.

Primary Function:

We're seeking a highly organized and detail-oriented candidate to play a key role in ensuring smooth and efficient office operations and providing vital administrative support to our clients and colleagues. This position is expected to begin in July 2025 for an estimated 5-6 months of work. Candidates will be selected based on their past experience in administrative roles.

Duties/Responsibilities:

• Greeting visitors upon arrival and informing them of emergency exits and egress plans and answering incoming calls.
• Be responsible for vendor and property management coordination and relations.
• Manage incoming and outgoing mail and packages and deliver them to the appropriate employee or department.
• Provide administrative and project support to the Facilities department and Boston office employees as necessary.
• Manage, order and set up and coordinate all catering, staying within budget for all events, and maintain a stocked kitchen.
• Order and maintain office supply inventories and manage the spending budget for various vendors.

Compensation: Candidates will be paid an hourly rate to be negotiated. This is a full-time temporary position (weekly hours may vary). Once you complete 30 days of work you will be eligible for the AIS benefits package. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits.

Minimum Qualifications:

• Must have a kind, helpful, and professional demeanor.
• Have strong attention to detail, be well organized, and have the ability to multitask.
• Must be able to ensure tasks are thoroughly completed.
• Have strong written and verbal communication skills.
• Have excellent time management skills and the ability to prioritize work.
• Have strong interpersonal skills to interactive in a positive manner with all employees.
• Candidate should have 3-5 years administrative or office manager experience.
• Preference will be given to candidates with Facility Management experience.
• Must not be affiliated with any group that may impair objectivity or the appearance of objectivity
• Must have proof of eligibility to work within the US.

Locations:

• 1225 New York Ave NW, Suite 550B, Washington DC

Contact:

If you would like to apply for this exciting new opening, please click the following link http://aisobservers.com/careers/ to submit the required information:

1. Resume
2. Cover letter detailing relevant experience.
3. 3 professional references (name, email address and phone number),

All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our talent acquisition team at talentacquisitionteam@aisobservers.com or 508-990-9054.

An Equal Opportunity Employer

It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law.

Must be able to work in the U.S. * VEVRAA Federal Contractor * Request Priority Protected Veteran Referrals * Equal Opportunity Employer