CONTRACTS COORDINATOR

BID/JOB ANNOUNCEMENT

CONTRACTS COORDINATOR

DEPARTMENT OF FLEET AND FACILITY MANAGEMENT
Bureau of Finance and Administration

Number of Positions: 1
(Additional vacancies possible pending budget approval)
Starting Annual Salary: $88,092.00

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted from 5/13/25, until 11:59pm CDT on 5/27/25

The City of Chicago is seeking a Contracts Coordinator to oversee and direct the preparation and processing of procurement contracts for the Department of Fleet and Facility Management.

ESSENTIAL DUTIES

* Directs and coordinates the preparation and processing of departmental contractual documents (e.g., contracts, suborders, direct vouchers) for the procurement of goods and services
* Supervises and directs staff engaged in contract and payment processing activities
* Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and conformance with City procurement policies and procedures
* Coordinates with the Department of Procurement Services to monitor minority/women-owned business enterprise (MBE/WBE) participation to ensure departmental contracts meet City goals
* Reviews bids and proposals and makes award recommendations to the Department of Procurement Services Prepares and processes contract revisions, amendments, and extensions
* Oversees the preparation and processing of vendor payments
* Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite and troubleshoot contract-related problems
* Prepares various contract status and summary reports
* Supervises the maintenance of contract records and related documents
* Reviews and revises contract specifications for goods and services
* Monitors vendor performance to ensure compliance with contract terms and conditions
* Informs and instructs relevant parties (e.g., project managers, contractors, subcontractors, delegate agencies) on current contract availability and contracting process requirements
Additional duties may be required for this position.

Location: 2 N LASALLE STREET, CHICAGO, IL 60602
Days: Monday-Friday
Hours: 9:00AM - 5:00 PM

THIS POSITION IS IN THE CAREER SERVICE

Graduation from an accredited college or university with a Bachelor's plus four years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience

SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago
Brandon Johnson, Mayor