New

Clinic/Practice Assistant, Orthopedics - Somersworth

Wentworth-Douglass Hospital(WDH)
United States, New Hampshire, Somersworth
7 Marsh Brook Drive (Show on map)
May 12, 2025
We are seeking a full-time, 40-hour Provider Services Coordinator to support the practice onsite, Monday-Friday. Our practice is open from 7:30am to 5:00pm, so the weekly 40-hour schedule is staggered according to the needs of the practice. The Provider Services Coordinator will provide a broad level of administrative duties relevant to orthopedic surgery operations. Provider Services Coordinators support every aspect of a providers work life, including the management of clinic and Operating Room schedules, assistance with scheduling referrals, steady communication with equipment representatives and operating room staff, and general administrative support for both patients and health care providers in a high-volume setting. -Schedules and reschedules surgeries, office procedures, and all other patient appointments, including emergency or add on appointments. -Demonstrates critical thinking skills, effectively resolving issues regarding patients, unusual events and/or practice-based problems. -Collaborates with physicians and other disciplines in the coordination of patient care planning, to include coordination outside referrals, general surgery, and other specialty offices. Includes review of insurance coverage limits and coordinating referrals with PCP office. -In a timely manner, informs appropriate leaders of relevant information affecting any function of the practice, e.g. patient occurrences, clinical situations, etc. -Arranges provider schedules, managing daily schedule for physicians by following clinic guidelines in place related to volume, hours, availability and other related scheduling guidelines. -Provides cross coverage for other practice staff members for absences, vacations, etc. and during variations in workflow as needed. -Provides telephone assistance to callers, communicating effectively and routing information to providers and staff as appropriate. -Communicates with patients in a manner that is consistent with WDH service expectations, and the Language of Caring program as outlined in support of patient satisfaction. Verifies patient using two patient identifiers. -Notifies patients and/or relays provider recommendations based on the specific direction/instruction of the physician or provider. Caution used when communicating on the phone in patient care areas as well as appropriate response and communication via the patient portal. -Works effectively and cooperatively with other members of the team to identify opportunities for improvement in Press-Ganey results and actively participates in recommending plans of action to address any identified issues. -Works effectively and cooperatively with other members of the team to identify opportunities for improving processes or other clinical initiatives within the WDH system. -Actively participates in recommending plans of action to address any identified issues. -Maintains work area in a professional and organized manner. Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Certified Medical Administrative Assistant [CMAA] - Data Conversion - Various Issuers preferred Experience office experience 2-3 years required Knowledge, Skills and Abilities - Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, emotional intelligence, and genuine passion for this work. Strongly preferred: EPIC experience Surgical Scheduling experience Wentworth-Douglass Physician Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.