Administrative Asst - Marketing (.75)

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western.

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Administrative Support - Supporting Action/Task May Include:

• Greet walk-in visitors and respond to general Marketing, Communications, and Legislative inquiries.
• Order and maintain inventory of office supplies.
• Coordinate delivery/pick up of name badges and business cards.
• Set up and monitor online events or meetings.
• Assist with graduation and other in-person events.
• Proofread policies and various marketing and communications materials.
• Create staff and student e-newsletters and electronic student event postings.
• Maintain promotional item inventory and ordering/delivering items for other areas.
• Create and maintain branded Canva templates and PowerPoint presentations.
• Assist with coordination of Marketing photo/video shoots, working with staff or vendors as needed.

6. Basic Reporting & Bookkeeping - Supporting Action/Task May Include:

• Process invoices, collect bids, and follow Purchase Order processes using Chrome River.
• Monitor monthly and annual budget reports.
• Generate Google Analytics and other data reports for analysis and trend identification
• Provide support for purchasing card and travel reconciliations.

Minimum Qualifications:

• Associate degree in related field OR
• Education combined with appropriate occupational experience in related field totaling 2 yrs OR
• Occupational experience in related field totaling 2 yrs
• Proficiency with MS Excel, Word, Outlook, and PowerPoint

Preferred Qualifications:

• 2 years' experience in related area

This position reports to: Director - Marketing, Communications and Legislative Advocacy

Starting annual/hourly salary range based on education and experience: $20.31 - $25.54

This position includes Health, Dental, Vision, and Life Insurance, flex spending options, and supplemental insurance options like Accident, Critical Illness, Pet Insurance, and 529 plans. Retirement plans cover WRS, 457, and 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Leave Donation, and Military Leave.