Academic HR Supervisor 2

The Academic Personnel (AP) Supervisor directly supervises staff and is responsible for managing and coordinating all academic personnel functions for the Department of Biological Chemistry, Institute for Genomics and Proteomics, Brain Research Institute, and Human Genetics. In addition, he is responsible for managing and coordinating academic and staff personnel functions for the HR cluster consisting of the following departments: Clinical Genetics, Graduate Program in Bioscience, Physiology, DLAM and Pathology. Specific areas of responsibility include dossier management, academic recruitment, advancement, and separation, leave administration, benefits, personnel administration, employee relations, payroll management, and coordination of credentialing, privileging, visas, and special license programs. The AP Supervisor demonstrates solid subject matter knowledge and serves as an advisor to the department/unit on academic personnel policies and procedures, ensuring compliance with UC, UCLA, DGSOM, and department policies.

Salary: $7,716.67 - $16,850 monthly

Required:

• Bachelor's Degree or equivalent combination of education and experience.
  
• 3 years minimum supervisor experience.
  
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.
  
• 4-6 years Subject matter expertise for area(s) of greatest % responsibility.
  
• Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
  
• Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these.
  
• Demonstrated ability to supervise, train, evaluate, and recruit staff.
  
• Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.
  
• Demonstrated ability to effectively prioritize work and manage divergent needs.
  
• Demonstrated ability to work independently and complete projects within specified deadlines.
  
• Adept in handling sensitive information and / or situations and maintaining strict confidentiality.
  
• Adept in meeting deadlines despite frequent interruptions.
  
• Adept in composing business, personnel and/or payroll correspondence.
  
• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.
  
• Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.
  
• Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.
  

Preferred:

• 1-3 years UCPath / PeopleSoft or equivalent payroll system.
  
• 1-3 years Opus/Interfolio or equivalent dossier system.
  
• 1-3 years Academic Recruit or equivalent recruitment system.