New

Part-Time Recruitment and Admissions Administrative Support Specialist

Lane Community College

United States, Oregon, Eugene

May 10, 2025

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, roushz@lanecc.edu, 541-463-3970. Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	250049
Job Title:	Part-Time Recruitment and Admissions Administrative Support Specialist
Applicant Notification:	Department Information The International Programs at Lane Community College is seeking to hire a part-time Recruitment and Admissions Administrative Support Specialist. Search Information This is an applicant pool posting. The first review date of applications may be as early as 10 business days after posting. Subsequent review dates will be based upon department needs. Lane Community College reserves the right to modify this information. Provide all documents as requested. Transcripts are required for this position at the time of application. See instructions below. A resume may not take the place of any section of the application. Incomplete applications will not be considered. Applications will remain in the applicant pool until the position(s) is filled.
Location:	Main Campus
Classification:	Administrative Support Specialist
Position Type:	Hourly Part-Time Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$17.81 - $26.12 per hour (Classified Hourly Pay Grade 7)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:	Continuation of position is contingent upon grant-funding.
Working Schedule:	Part-Time, as-needed, position; Variable work hours based on department needs. Schedule may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period.
FLSA:	Non-Exempt
Position Status:	Temporary
Full/Part:	Part-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/13230

POSTING TEXT

Posting Date:	05/09/2025
Closing Date:	09/21/2025
Applicant Pool:	Term Pool
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	High School graduation or equivalent.
Required Experience:	Two (2) years of general office experience performing the full range of office support duties is required. One (1) of those years must be with extensive public contact and experience with non-native speakers of English.
Licensure or Certification Requirements	A valid Oregon driver's license is required.
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Bachelor's Degree with coursework in office administration and/or Microsoft applications and intercultural communication, or related field.
Preferred Experience	Extensive experience with Microsoft suite, Excel and Word as well as Google Workspace. Experience with graphic design and web design Experience supporting offices that work in diverse populations. Experience working with international students. Experience studying, living or working abroad. Multicultural experience and multilingual proficiency in World languages.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	The International Programs Recruitment and Admissions Administrative Support Specialist supports the recruitment and admissions staff, the Director of International Programs and international students. The individual in this position exhibits professionalism and collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible, and professional atmosphere at the front desk and through their assigned activities. This person must exhibit cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds.
Essential Functions:	Essential Functions Create social media posts that are focused on announcing current campus events and campus happenings as well as scholarship opportunities, campus resources that are available, etc., and also, explore expanding into other social channels. Create posts that focus on prospective students to highlight in fun ways our main selling points. The Viewbook is a great resource to know the list of topics and these can be demonstrated with photos, testimonials, quotes, etc. Partner with recruiters to invite students to prepare testimonials in written/photo formats as well as video. Provide support to the Director of International programs. Provide coverage of the office front desk in partnership with other part time staff. Invite staff to also create short video posts about their role at Lane and welcoming students. Keep inventory of Lane branded give-away items and compile packages as needed. Capture impromptu photos as they happen to use in social media posts - such as alumni visits, various activities around the office, visitors, etc. Provide general clerical assistance; using office equipment, current technologies and/or file management systems. Input, process, and in coordination with supervisor analyze data using tools such as Banner, TargetX, Google Workspace and Excel while ensuring accuracy of work. Complete tasks with efficiency while paying attention to many details. Provide admissions and administrative support utilizing office specific software such as TargetX, Banner and ability to adapt to software changes. Prepare and ship documents and packages globally. Promptly answer phones, provide referrals as necessary. Support program application processes and varied student inquiries using clear, concise verbal communication and draft appropriately written responses ensuring that information is promptly sent out. Reach out to students who are applying to study at Lane and offer assistance and prompt them to take next steps on their application. Assist with services to international agencies including processing applications, contracts and payments in coordination with Recruitment Manager and other offices on campus. Assist with updating CRM and other databases as needed. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Other duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the supervision of the International Programs Director. Work is performed independently based on previous knowledge and professional judgment, according to local, state and federal regulations, applicable laws, College policies and program guidelines.
Physical Demands/Working Environment:	Work Safely This position works indoors in a normal office working environment and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be in crisis, have difficulty tracking, or need mental health support. Work requires transporting materials up to twenty-five (25) pounds to multiple locations. Evenings and some weekends and high peak dates for the area of work, such as Spring break, Winter break and critical summer dates. Work safely.
Knowledge Skills and Abilities:	Ability to create social media post plans for our mail social media platforms - currently Facebook, Instagram, and office tv display. Knowledge of office procedures, with emphasis on organizing workflow and word-processing and administrative procedures. Knowledge of and ability to operate office equipment including computer, copier, fax, calculator and printer. Knowledge of and ability to use Microsoft Applications, especially Word, Excel, design software such as Canva and Adobe Creative Suite, Google Workspace, and enterprise-wide database software. Skill in composition, grammar, spelling, and editing. Ability to communicate effectively with nonnative speakers with varying levels of English capability. Ability to learn and appropriately apply college and department policies and procedures. Ability to type accurately and rapidly. Ability to interact with students, staff and the public from a range of countries and cultures in a pleasant, tactful and courteous manner. Ability to work under pressure and with interruptions while paying attention to detail. Ability to prioritize tasks and take initiative, and work independently. Ability to maintain a high level of confidentiality. Ability to transport boxes of materials or supplies weighing up to 25 pounds. Ability to work safely. Ability to maintain a welcoming atmosphere at the front desk. Ability to assess students' needs and correctly refer them. Ability to provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.
Applicant Instructions:	Application Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. The Curriculum Vitae (CV)/Resume may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume/CV - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - See instructions below. If applicable: DD214 - Veterans, please fax, email, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Zack Roush, roushz@lanecc.edu, Fax: 541-463-3970 Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Will Velez, velezw@lanecc.edu How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST on closing date.
Transcript Instructions:	If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Human Resources Posting #250049 Attn: Jill Deneault Building 3 / 1st Floor 4000 E 30th Ave Eugene, OR 97405 Email: deneaultj@lanecc.edu
College and Division Information:	Department Information Our International Programs at lane offers comprehensive student support services. Each term, Lane International programs advises international students through our International English program, 2+2 and 2+1 transfer programs, and nationally accredited technical programs. College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working at Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprising the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast (link is external).
Union Association:	None