New

Real Estate & Planning Program Specialist

Washington County, OR
$29.31 - $35.62 Hourly
medical insurance, dental insurance, vision insurance, vacation time, paid time off, paid holidays, sick time, job share, retirement plan
United States, Oregon, Hillsboro
155 North 1st Avenue (Show on map)
May 10, 2025
THE POSITION Washington County's Facilities, Fleet, and Parks Department is seeking an energetic, engaged and reliable Program Specialist to join our team in creating safe, welcoming and comfortable public spaces to serve the diverse staff, citizens and visitors of Washington County. This position will provide oversight and program guidance for the Real Estate & Planning business line of the Facilities Division to provide innovative and collaborative services to meet the business needs of specific departments and the County as a whole. The Real Estate & Planning Program Specialist will be responsible for providing the necessary subject matter expertise to coordinate day to day oversight of the county's real estate leases, oversee property auctions, monitor budget expenditures and take the lead on updating and/or creating policies, procedures, and best practices for the real estate and planning goals to standardize building interiors like flooring, paint, signage, and space planning. This position will work collaboratively across the organization to develop and implement a long-term plan that meets a wide range of current and future building needs. The ideal candidate for this position will be committed to creating an inclusive and safe space for diverse Washington County staff and visitors. It is essential to have top level communication skills, both oral and written, well-developed active listening skills, an eye for detail, a strong work ethic, and the ability to multi-task and adapt to reactive, especially in emergency situations. It is also important to be flexible, easily shift priorities to respond to urgent incidents and routine work requests with pride, professionalism, and a positive demeanor. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above. ESSENTIAL JOB DUTIES The Program Specialist Primary duties may include, but are not limited to: Act as a point of contact for all incoming requests/inquiries and work with Facilities Division Manager to determine necessary course of action. Negotiate existing leases, user agreements, or memorandums of understanding Manage Spacebase, the Property Management Software System for County's owned and leased properties portfolio, for critical dates, and follow up on items needed (e.g. insurance certificates, rent increases, lease option renewals and lease expirations). Update program with new properties, information and correspondence critical to the asset. Prepare County Real Estate Lease Amendments and process through ECATS. Complete Personal Property Tax Exemption forms and file as necessary with Assessment & Taxation. Write Board Agenda items, vet through County Counsel and other team members. Prepare attachments and upload to i-Agenda. Prepare and manage Easements, Permits of Entry, Lease Extensions, User Agreements, and other legal Real Estate documents. Manage annual auctions of surplus property by preparing auction list, obtain declaration of surplus from the Board, schedule and conduct auction according to ORS requirements and finalize sale/conveyance of property. Disposition surplus properties through private sale or conveyance to other governmental agencies, special districts and qualified non-profits. Represent Real Estate and Planning Manager at meetings and keep workflow moving in their absence. MINIMUM QUALIFICATIONS Education and Experience: An Associate's Degree in a social service, business administration, or related field; AND One (1) year of work experience in program administration, development, evaluation, or coordination, and /or contract administration; OR Three (3) years of work experience in program administration, development, evaluation, and/or contract administration. Additional Licenses, Certificates, Physical Abilities and Specialty Requirements: Will require the completion of a criminal history check in accordance with Oregon Administrative Rules. This position is classified as Program Specialist . Classification descriptions are typically written broadly. To review the full information of this classification, please use the following link here. SUPPLEMENTAL INFORMATION Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. *Please note:* Answers to the supplemental questions are typically evaluated *separately* from your application. Next Steps Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act. MQ Review: HR will screen applications for MQs after the posting closes Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions. Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME Review as soon as possible. Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment. Post-Offer Check: The successful candidate will undergo a driving record check, medical exam, and physical capacity test. Start Date: A start date will be determined after all conditions of employment have been met Please note: This recruitment may be used to fill future full-time and part-time vacancies in the same classification, or job family, that may become available within the next six-month period. Our Commitment to You We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply. Veterans' Preference If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points. Accommodation under the Americans with Disabilities ActReasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail:Careers@washingtoncountyor.govat least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments. Additional Resources: New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process. For technical support, contact Government Job's Live Application Support at 855-524-5627. Questions (??'s) Regarding This Recruitment: Laura Aranda, Talent Acquisition Business Partner, Email: Laura_Aranda@washingtoncountyor.gov