Medical Education Program Specialist (U)

This position provides direct administrative support to the Clerkship Director for the Neuroscience Institute (NSI), Department of Neurology. Additionally, this position has the capacity to potentially provide administrative support to other NSI-Neurology faculty members (herein referred to as "principal(s)"), as well as provide back-up for other Office Support Specialists.

SIU School of Medicine does not participate in the E-Verify program. Employment eligibility will be verified in accordance with applicable state and federal laws.

ADMINISTRATIVE {95%)

The following information is intended to be representative of the work performed by the incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

• Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.
  
• Types and proofreads routine office correspondence, as well as transcribes and distributes correspondence from principals to students, patients, colleagues, and outside agencies.
  
• Is the primary contact and Clerkship Specialist for the departments' Medical Students. Works directly with the Clerkship Program Director and Nurse Educator. Responsibilities include scheduling orientation for students. Also, scheduling faculty for Brown Bag Lunch Lectures, and scheduling students for clinic observations, in patient teams, and other related case schedules. Orders books, exams and other related materials for 16 clerkships throughout the year, occurring every 2 weeks. In addition to 16 clerkship student rotations, is responsible for Visiting Medical Students, Year 4 Sub-internships, and Personalized Education Program (PEP) students who request to be scheduled with the Neuroscience Institute. Distributes student evaluations, compiles all principals' feedback, and entering all the data for Clerkship director to grade. Collects test scores and completes final clerkship grade packets for students and the Office of Education and Curriculum. Proctors final exams for each Clerkship.
  
• Coordinates scheduling for medical students and principals, insuring that they are confirmed for classes and notified regarding dates, times, and location. Prepares necessary reading materials and handouts for principals, fellows, residents, and students. Receives and distributes testing materials for students, and presides as exam proctor.
  
• Makes necessary travel arrangements for principals, including conference registration, itineraries, airline and hotel reservations and reimbursements.
  
• Maintains academic appointment calendars for principals, and notifies principals of changes. Informs principals of impending engagements and prepares necessary materials. All calendar appointments are kept electronically.
  
• Maintains an ongoing medical/scientific journal computer database for principals. Research library and web for articles, journals, etc. via SIU Library or PUBMED. Retrieves for principals conduct research assignments on a regular basis as given by principals to include liaison calls for research and investigation of files for research purposes.
  
• Coordinates standing and special purpose committee meetings as directed, gathers and publishes agendas, secures and confirms space and seating arrangements, and schedules catering when necessary. Prepares and distributes handout materials.
  
• Schedules and hosts Webex conferences for principals.
  
• Receives, sorts, and distributes mail, along with FEDEX/UPS shipments. Conducts necessary preventive maintenance, i.e. changing toner cartridges and resolving paper jams on various office machinery. Coordinates with SIU Physical Operations for maintenance within the suite of offices regarding housekeeping, lighting, and repairs. Coordinates Conference Room scheduling. Coordinates canceling and rescheduling of clinics when necessary.

• Performs miscellaneous clerical tasks associated with the NSI-Neurology, or as assigned by the supervisor.
  

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
   1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.