CORP - Contracts Administrator Job

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The Contracts Administrator will report to the Commercial Transactions Counsel and be an integral member of the legal team providing support to the Atlantic Aviation commercial, business development and operations teams. You will experience working collaboratively and cross-functionally with your business clients, governmental authorities, and the Company's customers and vendors.

You will support the Company's attorneys with the negotiation and administration of various agreements including its commercial and vendor contracts and real estate leases. You will also be a key contributor in the Company's efforts to modernize its processing and administration of legal agreements and requests for support.

Headquartered in Plano, Texas, Atlantic Aviation welcomes customers at more than 100 fixed base operator (FBO) locations - from the Hawaiian Islands to Caribbean islands and all points in between throughout the US. We offer a wide range of aircraft ground handling and flight hospitality services, including fueling and line services, hangar and ramp storage, modern executive terminals for passengers and crews, and much more. We are firmly committed to diversity, equity, and inclusion throughout our network and aspire to be the employer of choice in our dynamic segment of aviation. We invest in enhancements to our safety, service, technology, and strategic infrastructure in order to provide more choices, improved experiences, and better value for customers. Atlantic Aviation intends to lead the way to a more sustainable future for business and general aviation. Atlantic Aviation is "local everywhere" - providing a safe, friendly, and familiar experience across North America. To learn more about Atlantic Aviation or to make a reservation at any of our 100+ FBOs, visit AtlanticAviation.com.

Website

http://www.AtlanticAviation.com

This position resides in Plano, TX at the corporate office.

Commercial / Vendor Contract Administration:

• Assist with the administration of a variety of commercial and vendor contracts from receipt in legal through final output from legal,.

• Review a variety of customer and vendor contracts, such as use and occupancy agreements, services agreements, NDAs, MSAs, and other contracts as needed.
• Conduct initial review of contracts in relation to potential risk arising from contractual terms and conditions and internal legal thresholds, and collaborate with business stakeholders to mitigate risk and ensure contracts align with company standards, objectives and processes.
• Effectively communicate complex legal concepts and contract terms to stakeholders in clear, concise, and actionable manner to ensure internal alignment among stakeholders.
• Proofread, redline, edit, and finalize legal documents as needed.

Real Estate Lease Administration:

• Lead the administration of real estate leases including maintenance of the lease database and ensuring data integrity of lease interpretation, abstraction and entry into the lease management database.

Collaboration & Workflow:

• Partner with attorneys and other business stakeholders to develop and improve processes, workflows, and best practices; analyze contract performance and identify opportunities for improvement and optimization.
• Assist with building playbooks to contracts.
• Work closely and effectively with attorneys to manage contract and negotiation administration, including scheduling, correspondence, deadline and expiration management and filings.
• Liaise with internal departments (business development, operations, finance, construction, commercial, risk & compliance) and external parties (including contract counterparties and law firms supporting the Company) to ensure seamless processing of leases and commercial and vendor contract negotiation and execution.

Special Projects: Perform special legal operations and/or research projects as needed.

COMPETENCIES:

• Strong analytical skills with the ability to compile, organize, and verify information.
• Advanced writing skills, including the ability to draft legal documents and correspondence clearly and accurately.
• Excellent communication and interpersonal skills with the ability to interact with and discuss complex legal matters.
• Ability to manage multiple tasks, meet deadlines and solve practical problems independently in a fast-paced environment.
• Work independently on projects from conception to completion, including those under time pressure and with tight deadlines.
• Able and willing to tolerate stress and maintain confidentiality.
• Proficient, hands-on knowledge and experience in CLM tool and general data-base administration

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

EDUCATION AND EXPERIENCE

• Bachelor's degree in business administration or management, legal studies, or similar major.
• Must have a minimum of 3-4 years of experience and thorough knowledge of the principles and practices of contract review and negotiation and project management.
• Significant experience working with contracts in a large law firm or in a large corporate legal, legal operations, contract management, or a similar related department.
• Must have advanced proficiency in Microsoft Office and related business applications.
• At least 18 years of age.