Office Administrator

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Office Administrator to join our San Diego office. As part of the Administrative Group, the Administrator serves as a primary point of administrative contact for internal and external inquiries. Provides administrative support to relieve, specific area(s) of coverage (i.e., receptionist), department, managers and/or staff of administrative details. Provides word processing, spreadsheet creation and data entry, filing, meeting schedule and other administrative support to facilitate operations or professional service delivery.

About Moffatt & Nichol:

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 3rd year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. We were also named Southeast Design Firm of the Year 2023.

Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm's hallmark in several primary practice areas - ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.

Duties and responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assist department managers and/or staff or small business unit in a variety of administrative request. Examples are answering phones, photocopying, filing, mailing shipping, and meeting coordination
• Handles incoming and outgoing communication and mail, record keeping, bill paying and document preparation to include collating, assembling, packaging and shipping.
• Acts as a communications hub for their offices
• Prioritizes workflow to handle multiple request with frequent interruptions
• Anticipates or recognizes problems and be able to refer them quickly to right person or department for resolution
• Coordinates meeting preparations, notices, calendar scheduling, catering; set-up and clean-up
• Order office and hospitality supplies as needed
• Maintains and schedules conference room schedule
• Enters invoice into system
• Backup to various areas (i.e., receptionist, departments) as requested

Other duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• High School graduate; required
• 1 to 3 years of office administration experience; required
• Excellent communication skills (verbal, written, and presentation)
• Availability and willingness to travel
• Understanding that this position is required to be in the office 5 days a week
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Base salary range:

$21.00 to $29.00 per hour based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description.

Base salary range only applicable for candidates who will be hired and working in the California markets.

Working conditions:

Sedentary for prolonged period of time, may interact with visiting clients, and ability to use standard office equipment is required.

Moffatt & Nichol's EEO Statement:

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We draw from the world's best and brightest, regardless of geographic, cultural, or institutional background. This approach enables us to better understand and serve our clients, foster innovation, and create a rich, collaborative work environment. Moffatt & Nichol is proud to be an Equal Employment Opportunity / Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW

If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.