Investment Accounting Analyst

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The Investment Accounting Analyst ("IA Analyst") is part of the Financial Asset Accounting group within the Controller's Office. The IA Analyst records, reconciles, analyzes and reports on Caltech's approximately $5.1 billion in investments and other assets which consist primarily of an endowed investment pool, bond proceeds investment funds (POOL C), Separately Held Endowed investment accounts, licensed stock investments, The Fund at Caltech investments ("The Fund"), trust investments, short-term gift/grant investments and sundry other asset accounts (e.g., Student Investment Fund ("SIF")). In addition, the IA Analyst is responsible for various aspects of investment administration including recording the valuation and sale of gifts of securities (stock gifts), wire transfer requests, payment requests, miscellaneous cash receipts and disbursements, financial reporting and various compliance (Moody's Survey, SHC Quinquennial report, Foreign Securities report, etc.) and tax reporting deliverables.

The IA Analyst partners with the Assistant Director, Financial Assets Accounting and other staff to ensure that all investment deliverables are completed timely, accurately and in compliance with Caltech's policies and procedures. The IA Analyst generally works independently and helps implement process changes to increase productivity and strengthen internal controls.

The IA Analyst also works closely with the Investment Office (IO) and the custodian (Northern Trust ("NT") to resolve any issues with and ensure monthly statements and the general ledger (GL) are accurate.

• Maintain accurate and timely accounting, reporting and analysis for investment pools, Separates, OTT, The Fund and other accounts as assigned.
• Monitor, analyze, collect and maintain investment data and investment reports to prepare journal entries for recording, analyzing and reporting investment activity; ensure that all investment transactions are recorded accurately and timely.
• Analyze monthly GL Account Analysis for all accounts and reconcile data.
• Reconcile NT custodian Excel reports to ensure data matches statements (Investment Pool and Pool C).
• Reconcile and report the Investment Pool Market Value summary to provide MV to the Restricted Fund Financial Analyst & Associate Controller to price the endowment pool.
• Reconcile and analyze monthly Pool C roll-forward which is distributed to the Associate Controller to calculate taxable income.
• Collaborate with the Finance Manager of the Office of Technology Transfer ("OTT") to ensure that the proceeds of sale of equites are properly split and recorded between Caltech and inventors.
• Integral part of working group comprised of Controller's Office, OTT and IO that ensure all equities/fixed maturities are recorded properly in NT accounts, including impairment analysis and viability of assets. Discuss any issues or topics that can help maximize efficiency and improve working relationships.
• Identify equities that are not recorded or any other errors with NT records for The Fund and work with the Assistant Treasurer to resolve.
• Work alongside the Managing Director, Real Estate and Insurance Operations and the IO to ensure that properties acquired/gifted are recorded properly in NT & Oracle GL.
• Maintain detailed record of stock gifts donated/distributed to Caltech alongside Financial Analyst to ensure stock pledge gifts are recorded correctly. Occasional interactions with Advancement and Alumni Relations (AAR) to clarify allocations of proceeds when various allocations are involved and resolve valuation errors, and other miscellaneous issues.
• Reconcile stock gift log to AAR Advance report which is used in calculating excise tax liability. Prepare wire transfer requests to process authorized cash receipts and disbursements including pool sweeps and other miscellaneous administrative support, as needed.
• Monitor, record and reconcile cash receipts & disbursements in the investment cash accounts.
• Perform reconciliations and analyses on accounts and ad hoc analyses and reporting as needed.
• Provide accurate, reliable, timely and pertinent financial reports to customers and management including key schedules, reports and interim and year-end audit schedules (e.g., Fair Value Measurement disclosures).
• Maintain the licensing stock portfolio by valuing and recording the stockholdings that are IPO approved.
• Understand and document key business processes clearly and concisely and make updates as necessary
• Crosstrain and serve in a back-up capacity to Cash Accounting Analyst and assist with documentation of cash processes

• Bachelor's degree
• 3 years' related experience.
• Demonstrated knowledge of and proficiency in accounting principles is essential.
• Proficient oral and written communication skills and ability to work effectively with others in finance and throughout campus are also essential.
• The selected candidate must be able to carry out instructions received in either verbal or written form for the above job duties.
• The successful candidate must work with a high degree of detail and must be able to manage and prioritize multiple tasks and deadlines.
• Demonstrate proficient data management and analysis skills and use of Excel (data functions (e.g., v-look-up, h-look-up, and sum-ifs), filtering, pivot tables, etc.) and reporting tools.

• Prior experience with investments, investment accounting, fund accounting and audit.
• Prior experience with Oracle (GL) or another ERP system.
• Ability to manage projects and bring to completion.
• Demonstrate experience with taking ownership/accountability of processes and outcomes.
• Ability to perform self-directed research and analysis, i.e., self-starter.
• Good analytical and problem-solving skills.
• Ability to identify instances of conflicting information and addressing inconsistencies.
• Ability to present issues and possible solutions to management based on analysis performed

• Resume.