Sr. Business Office Manager

General Description: Key functional operations management for Facilities, Construction and Planning Services. Independently analyzes and forecasts cash flows, schedules, and associated activities for all assigned construction and facility projects. Under general supervision performs a variety of difficult, responsible and specialized administrative and office support functions; creates and maintains specialized reports, records and files required in connection with department work processes, interacts with hospital personnel and the public on technical matters; and performs related duties as assigned.

Essential Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Provide analysis of projected cash flows based upon approved capital project budgets and business needs (typically in excess of $20 million annually)
• Provide forecasts to Vice President of Support Services on resource and contractor utilization to support staffing and project approved spending allocations
• Supports Company operations by maintaining office systems for Facility Services, Construction and Planning Services.
• Maintains "The Joint Commission" (TJC) annual binders, creates binders, organizes data and stores binders in an organized safe location.
• Maintains office services by organizing office operations and procedures, tracks project expenses\operational expenses, gathers monthly meter readings for Facility Services, Construction and Planning Services
• Oversees Kronos Time management system, attendance and PTO for Facility Services, Construction Services and Bio-Med.
• Oversee and manage supply chain requisitions, new vendor requests, creates and processes check requests and approves initial requisitions for Facility Services, Construction Services and Bio-Med.
• Control correspondence between hospital, vendors and contractors; design filing systems; assign and monitor clerical functions for Facility Services, Construction Services and Bio-Med.
• Provides historical reference by defining procedures for retention, protections, retrieval, transfer, and disposal of records
• Maintains Office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results
• Scribes, transcribes and distributes minutes for internal TJC required committee meetings
• Organizes and maintains Permits, Licenses and Warranties
• Provides operational support to the Mail room; process invoices, annual permits, fees; issue mailboxes and assist in customer support for delivery of the mail.

General Responsibilities:

• Other duties as assigned

Minimum Qualifications:

Education: Bachelor's Degree required

Experience: 3-5 years experience

License(s)/Certification(s)/Registration(s) Required: None

Knowledge, Skills and Abilities:

Proficient in Microsoft Office Products

Proficient in Timekeeping and Material Supply chain programs

Typing to meet the demands of the job requirement