Public Programs Assistant

MRA-The Management Association
$16.00 - $19.00
United States, Wisconsin, Sheboygan
Apr 17, 2025
The John Michael Kohler Arts Center (JMKAC) is a nationally acclaimed visual and performing arts center located in the heart of downtown Sheboygan, Wisconsin. JMKAC establishes a community locally and nationally with its rotating, original contemporary art exhibitions, live performances and events, classes, workshops, and on-site preschool. We are currently seeking an enthusiastic and customer service-oriented Public Programs Assistant to provide support for JMKAC's Public Programs, including Education, Preschool, Performing Arts, and Special Events/Hospitality. About The Role Reporting to the Deputy Director of Programming, the Public Programs Assistant works collaboratively with the programming departments and provides resources and administrative support for JMKAC experiences. This position supports the programming's effort to deepen the mission of the Arts Center and meet strategic goals. Showcase your organizational skills and high attention to detail as you provide administrative support, schedule tours, manage logistics, and provide exceptional customer service at programming events. Work Schedule: Full-time Monday - Friday, daytime and evening hours, plus Saturdays and Sundays as required to meet business needs and staffing for planned events. Successful Candidates Will Have: Knowledge of office management systems and procedures Excellent written and verbal communication A commitment to equity and diversity in the arts Ability to prioritize tasks and manage a variety of projects Exceptional organizational skills and detail orientation Solid time management skills Collaborative work style and flexibility Essential Job Duties: Provide administrative support, including but not limited to notetaking at meetings, keeping calendars up-to-date, and researching/booking travel arrangements and logistics for artists and programming. Oversee mailings, registration, invoicing, phone calls, and payments for Preschool, classes, camp, and workshops Coordinate scheduling of K-12 field trips Organize and maintain inventory and supplies for Public Programs and maintain Safety Data Sheets Assist with labels and didactics for Exhibitions and Programming Attend curatorial briefings and provide tours when needed at the Arts Center and Art Preserve. Provide record-keeping support for programming, including upkeep of contact lists, evaluations, and surveys. Oversee invoicing and processing of purchase orders for all programming Qualifications: High school diploma At least one year of customer service 3-5 years of office administrative experience supporting multiple programs or departments is required Prior administrative experience in arts administration or nonprofit is preferred Proficient in Microsoft Office Suite A Bachelor's degree is a plus, but not required Valid driver's license, clean driving record, and reliable transportation are required Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will frequently move throughout the building; use hands to finger, handle, or touch objects; and talk or hear. The employee will intermittently sit, stand, walk, crouch, kneel, and smell. The employee should be able to lift and/or move up to 20 pounds. Specific vision abilities when performing this job include close vision, distance vision, color vision, and depth perception. Able to read and interpret documents, write routine correspondence, and speak effectively with others. Able to add, subtract, multiply, and divide using whole numbers. Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving few concrete variables in standard situations. Work Environments: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The position is office/art gallery-based, and the noise level is usually moderate. May occasionally work inside or outside at events where noise levels could be moderate to loud. The position works at various locations, depending on the schedule. This position must be able to commute between locations if needed. The John Michael Kohler Arts Center is an Equal Opportunity Employer.