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Grants Associate

Johns Hopkins University
United States, Maryland, Baltimore
Apr 10, 2025
As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), we are seeking a *Grants Associate* who will be responsible for review, problem resolution and institutional approval/signature authority for incoming grant and subgrant applications and awards. Reporting to the Associate Director of Grants, the ideal candidate will be a self-motivated, highly organized, team-oriented person who exercises good judgment, has excellent attention to detail and excels in a deadline-driven work environment. Specific Duties and Responsibilities Manages the central administration grants process from proposal submission through closeout for an assigned portfolio of SOM departments/divisions Review, approve and submit grant and subgrant applications and progress reports for federal, academic and non-profit sponsors and prime sponsors. Negotiates and executes non-profit grant and incoming subgrant awards and agreements on behalf of the University. Processes Just-In-Time request and sponsor prior approval requests and administrative updates, such as relinquishments, carryover, effort reductions, etc. Submit account setup requests for new awards and award updates. Remains informed and up to date on events, regulations and changes that affect sponsored projects. Interprets guidelines and assists in applying them to specific proposals, awards and issues. Provides guidance and mentoring to department partners on best practices in pre-award administration. Works collaboratively within the Office of Research Administration as well as with other central University offices, external organizations, collaborators and sponsors. Other duties as assigned by supervisor. Additional Knowledge, Skills & Abilities Demonstrated understanding of research administration and proposal submission best practices. Ability to manage competing priorities with multiple, and sometimes tight, deadlines Proficiency in Microsoft Word, Microsoft Excel, Adobe Acrobat Excellent oral, verbal and written communication skills. Minimum Qualifications Bachelor's Degree. Three year's experience in research administration, one year of which is in a sponsored research environment. Some familiarity with legal principles of negotiation and grant administration. Familiarity with various federal and non-federal electronic proposal submission and award management systems: eRACommons, Grants.gov, ASSIST, proposalCENTRAL, fastlane/Research.gov, etc. Familiarity with federal agency policies, regulations, application requirements and their application to sponsored research. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Classified Title: Grants Associate Job Posting Title (Working Title):Grants Associate Role/Level/Range: ATP/04/PD Starting Salary Range: $62,900 - $110,100 Annually ($90,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F/8:30 am - 5 pm FLSA Status:Exempt Location:Remote Department name: SOM Admin Res Sponsored Projects Personnel area: School of Medicine Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.