Accounts Payable Specialist

Marcum LLP is thrilled to announce that we are now part of CBIZ and CBIZ CPAs, a partnership that unites us with one of the nation's top accounting and advisory providers. As part of this new chapter, we are pleased to confirm that you'll still be working with the same dedicated team and receiving the same high-quality service you've come to rely on.

CBIZ, Inc. is a leading professional services advisor to middle-market businesses and organizations nationwide. With unmatched industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers forward-thinking insights and actionable solutions to help clients anticipate what's next and discover new ways to accelerate growth. CBIZ has more than 10,000 team members across over 160 locations in 21 major markets nationwide.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm providing audit, review, and attest services, while CBIZ provides business consulting, tax, and financial services. In certain jurisdictions, CBIZ CPAs continues to operate under its previous name, Mayer Hoffman McCann P.C.

Job Purpose

• To assist internal and external local clients with questions and needs and ensure department goals are met through teamwork and collaboration
• Position will be responsible for processing invoices, reconciling vendor accounts, and ensuring timely payments while maintaining accurate financial records. This position requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment.

Essential Functions and Primary Duties

• Process and review invoices for accuracy, proper coding, and approval.
• Upload and enter invoices into the Bill.com and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.
• Respond to all inquiries from vendors and researches and resolves concerns.
• Sets up and maintains vendors in the accounting system and ensure compliance with school policies
• Review all invoices/check requests for appropriate documentation and approval prior to payment.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Provide supporting documentation for audits.
• Process all grant related expenses.
• Ensures all grant related expenditure documents are saved in electronic form to network drive.
• Facilitates payment of vendors based on preferred payment method (printed check, ACH, etc)
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assist with weekly check runs, ACH payments, and wire transfers.
• Support month-end closing processes, including accruals and reconciliations.
• Assist in year-end or monthly accounting procedures, including 1099 issuance.
• Additional responsibilities as assigned.

Minimum Qualifications Required

• High school diploma or GED required
• Bachelor's Degree or two years of experience on a specialized subject matter
• Must maintain current required licenses and certifications relevant to field of expertise
• Demonstrates the ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
• Effective customer service skills
• Proficient use of applicable technology
• Ability to work in team environment as well as independently
• Ability to analyze and prioritize multiple responsibilities

Preferred Qualifications

• Proficiency in Microsoft Office suite, specifically Excel
• Experience in QuickBooks Online preferred, but not required

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