Financial Specialist III

Under general supervision of the Controller, the incumbent in this position performs Accounts Payable duties within the Financial Services unit of the Division of Administrative Services. This position is responsible for: pre-auditing and processing payment, accounts payable documentation related to direct payment requests, payment to individual reports, speaker and entertainment contracts, purchase orders, and meal requisitions. The incumbent participates in the maintenance automated financial record keeping systems.

The incumbent is responsible for responding to inquiries from university administrators, faculty, staff, and external stakeholders. These responses require knowledge of the financial and administrative procedures and policies of the University, the UW System, and relevant State and Federal agencies. The incumbent may provide department staff training, and trains limited term employees, project appointments and student employees. The incumbent reports directly to the Controller.

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the department or university.

• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Reallocates expenses to appropriate funding strings
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• Reviews transaction processing internal controls and recommends policies and procedures
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• May train staff on financial processes and best practices
• Serve as backup for pre-audit travel expense reports and Travel Advance Requests
• Other duties as assigned

1. An associates degree or higher.
2. Proficient in the use of computer applications such as Microsoft Office Suite.
3. Experience analyzing financial data and interpreting accounting policies.
4. Experience managing and prioritizing multiple projects with competing deadlines.
5. Proven track record of taking action without immediate supervision.
6. Proven experience interacting professionally and effectively with individuals while still maintaining confidentiality.
7. Experience with strong customer service skills with a high level of professionalism; ability to be courteous, respectful, responsive, and cooperative at all times.

1. Experience with full time work in a business accounting setting.
2. Experience working with complex automated accounting systems and processes.
3. Knowledge of accounts payable procedures and basic accounting principles.

Applicants must submit the following documents using the online application: Resume and Cover Letter.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

TO ENSURE CONSIDERATION: Applications received by April 8th 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.