Executive Office - Administration - Administrative Assistant (Floater)

Spectraforce Technologies
United States, New York, New York
May 13, 2025
Title: Administrative Assistant Duration: 7 months Location: New York, NY 10001 Summary: The Executive Office is seeking to add a highly motivated Administrative Assistant. This role is to support various teams consisting of Managing Directors, VPs, Associates and Analysts. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Coordinate complex, senior-level internal/external meetings and conference calls. Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed. Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner. Maintain an extremely detailed calendar and related logistics. Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner. Respond and follow up on client requests. Coordinate a high volume of domestic and international travel. Process expense reports. Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving. Maintain understanding of firm policies. Education: Bachelor's Degree Preferred H.S Diploma