Medical Office Representative - Child/Adolescent Outpatient BH - Young Minds Center

Carle Health
$15.80 - $25.60 / hr
United States, Illinois, West Peoria
2223 West Heading Avenue (Show on map)
Aug 03, 2025
Overview The Medical Office Representative 1 coordinates and participates in the daily clinic preparation process, including patient registration, patient check in/out, charge posting/cash management and appointment scheduling. Consistently communicates and documents information to ensure patients' needs are met.Under the direction of a health care provider, the Medical Office Representative 1 also ensures timely flow of patients, and assists physicians, advance practice providers, and nurses to provide optimal care to patients and families. Qualifications Educational Requirements Certification & Licensure Requirements Basic Life Support (BLS) within 30 days - American Heart Association (AHA) Medical Terminology Upon Hire Experience Requirements Previous public contact position, basic computer skills, and experience using fax machine, copier and other general office equipment. Other experience will be taken into consideration. Previous work experience in medical office setting preferred. Other Requirements Strong communication skills and professional telephone etiquette; observes high standard of confidentiality; ability to deal with a large volume of calls and multiple tasks concurrently; memory for details; ability to prioritize and complete tasks under stressful conditions with interruptions; ability to accept and implement change and function in instances where clear directions are not always apparent. Ability to take initiative to support the development and success of role and department. Must be able to work independently as well as function as part of the clinic team. Interpersonal skills necessary to deal effectively with staff members, patients, regulatory agencies, and officials. General office equipment; Basic computer skills Responsibilities Patient Check-In/ Registration/ Account Setup Patient Check Out/ Eligibility/ Appointment Coordination Patient Scheduling Insurance verification; Competent and proficient with coverage and rules that apply to eligibility, network coverage, and benefits. Answers telephone, takes and delivers messages to physicians, nurses and others. Reports and documents medical information obtained from patients and referring physicians accurately, completely and in a timely manner. Distributes all messages according to practice communication standards. Receives and processes patient payments Providing patient follow up information and communication letters Manages all incoming patient care requests related to in-basket activities, referrals, work queue activity, and incoming telephone calls. Initiates and secure prior authorizations as needed Manages multiple providers' schedules and floats to other workstations as needed Rooming patients: Collects vitals and pertinent information regarding the patient's chief complaint, family history, social history, and required health screenings. Completes medication reconciliation and health education as applicable upon arrival for a patient visit. Assists with preparing the rooms for clinic patient visits. Assists with in office procedures and physician/department needs. Maintains confidentiality and adheres to HIPAA regulations. Supports policies, procedures, guidelines, and standards of the Carle Health System. Provides appropriate and timely documentation in the patient's electronic health record using standardized workflows and processes. Practices and reflects knowledge of all organizational, federal, and state regulations guiding healthcare. Provides information to appropriate regulatory agencies, (i.e. health department). About Us Find it here. Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health. Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. \| For more information: human.resources@carle.com. Compensation and Benefits The compensation range for this position is $15.8per hour - $25.6per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.